To:   HONORABLE MAYOR AND                   From:   Katy Allen

                        CITY COUNCIL

 

   Subject:   PLATA ARROYO PARK                           Date:   05-07-03

                         PLAY AREA RENOVATION

 

 Council District:  5

SNI:  Gateway East

 

RECOMMENDATION

 

Report on bids and award of contract for the Plata Arroyo Park Play Area Renovation Project to the low bidder, Beacon Construction, Inc., to include the base bid and Add Alternate Nos. 1, 2, 3 & 4 in the amount of $173,013, and approval of a contingency in the amount of $9,000.

 

 

BACKGROUND

 

Plata Arroyo Park is an existing neighborhood park located on King Road south of McKee Road (map attached).  The existing park amenities include a play area, basketball courts, picnic areas and an open turf field.

 

The City Parks Bond Measure that was approved by voters in November 2000 provides funding for the renovation of park play areas in neighborhood parks.  Plata Arroyo Park improvements are funded by the City Parks Bond Measure and includes new play equipment and resilient surfacing material. 

 

Construction is scheduled to begin in June with completion in November.

 

In addition to the base bid scope of work, there are four Add Alternate bid items as follows:

 

Description

 

Add Alternate No. 1:  Sand Play Area and Additional Play Equipment

Add Alternate No. 2:  Additional Play Equipment

Add Alternate No. 3:  Planting, Irrigation and Site Furniture in Plaza

Add Alternate No. 4:  Increase Tree Size to 24-Inch Box

 

 

ANALYSIS

 

Bids were opened on April 17, 2003 with the following results:

 

 

 

Contractor

 

 

Base Bid

 

Add Alt

Total

 

 

Total Bid

 

Variance Amount

Over/

(Under)

Percent

Community Playgrounds

   (Novato)

$202,140

$31,700

$233,840

$39,840

21

E.S.R Construction

   (San José)

202,137

30,530

232,667

38,667

20

 

Bellicitti & Pellicciotti

   (Santa Clara)

180,045

28,705

208,750

14,750

8

Blossom Valley Constr.

   (San José)

172,240

35,480

207,720

13,720

7

Lone Star Landscape

   (San Martin)

174,000

28,000

202,000

8,000

4

Engineer’s Estimate

167,000

27,000

194,000

----

----

Boulder Rock Landscape

   (Livermore)

162,394

29,920

192,314

(1,686)

(1)

Beacon Construction

   (Hollister)

143,845

29,168

173,013

(20,987)

(11)

 

 

 

Contractor

Add Alt

No. 1

Add Alt

No. 2

Add Alt

No. 3

Add Alt

No. 4

Community Playgrounds

$16,900

$9,500

$3,900

$1,400

E.S.R. Construction

12,330

8,300

9,000

900

Bellicitti & Pellicciotti

12,475

8,570

6,435

1,225

Blossom Valley Constr.

17,390

7,965

9,285

840

Lone Star Landscape

13,000

9,000

5,000

1,000

Engineer’s Estimate

11,000

7,000

8,000

1,000

Boulder Rock Landscape

15,320

8,300

4,500

1,800

Beacon Construction

11,981

9,212

7,099

876

 

The low bid submitted by Beacon Construction, Inc.  is 11 percent below the Engineer's Estimate.  Staff considers this reasonable for the work involved in this project.

 

Council Policy provides for a standard contingency of five percent on public works park projects.  The standard contingency is appropriate for this project.

 

 

 

PUBLIC OUTREACH

 

One community meeting was held on October 9, 2002 for Plata Arroyo Park to gather input for the design of this project.

 

To solicit contractors, this project was listed on the City’s Internet Bid Line and advertised in the San José Mercury News and San José Post Record.  Bid packages for all Department of Public Works construction projects are provided to various contractor organizations and builder’s exchanges.

 

 

COORDINATION

 

This project and memo have been coordinated with the Departments of Planning, Building and Code Enforcement, Finance, General Services and Parks, Recreation and Neighborhood Services, the City Attorney’s Office and the City Manager’s Budget Office.

 

 

COST IMPLICATIONS

 

1.      AMOUNT OF RECOMMENDATION:  $173,013

 

2.      COST OF PROJECT

 

Project Delivery

$  83,000

 

Construction

173,013

 

Contingency

9,000

 

       TOTAL

$265,013

 

 

3.      SOURCE OF FUNDING:   471 – Parks Bond Measure

 

4.      FISCAL IMPACT:  This project is consistent with the Council-approved Budget Strategy Economic Recovery section in that it will spur construction spending in our local economy.  It provides for the renovation of the existing play area and, therefore, will have a negligible impact on the operating budget.

 

 

BUDGET REFERENCE

 

 

Fund

#

 

Appn

#

 

Appn Name

 

RC #

 

Total Appn.

 

Amt. for Contract

 

Adopted Budget Page

 

Last Budget

Action

(Date, Ord. No.)

 

471

4533

Plata Arroyo Park Play Area Renovation

12352B

$266,000

$173,013

Page 589

FY 02-03 Appn. Ord.

 

 

CEQA

 

Exempt, PP03-02-042.

 

 

KATY ALLEN

Director, Public Works Department