SUBJECT:  THIRD AMENDMENT TO THE MASTER AGREEMENT WITH BEALS ALLIANCE, INC. FOR VARIOUS PARK AND RECREATION PROJECTS.

 

 

Council District:  Citywide

 

RECOMMENDATION

 

Approval of the third amendment to the agreement with Beals Alliance, Inc. for consultant services for various park and recreation projects, extending the agreement term from June 5, 2001 to December 31, 2004 and increasing compensation by $200,000, from $800,000 to $1,000,000.

 

 

BACKGROUND

 

In June 2001, the City entered into a master agreement with Beals Alliance, Inc. for design services for various park and recreation projects.  To date, 12 projects have been authorized under this master agreement.

 

Most recently, the master agreement was used so that Beals Alliance, Inc. could begin the design and construction documents for the development of Selma Olinder Park.  The Selma Olinder Park Master Plan was approved by Council in September 2001.  The build-out of the park master plan is divided into two phases based on available funding for the project in Fiscal Year 2002-03 and projected funding in Fiscal Year 2003-04.  The remaining funds in the master agreement provided for 95 percent of Phase I and 50 percent of Phase II construction documents.

 

 

ANALYSIS

 

This third amendment will provide sufficient funds to cover the fees needed for Beals Alliance, Inc. to complete the remaining work on Phases I and II construction documents for the development of Selma Olinder Park.  In addition to the construction documents, their work includes preparation of cost estimates, assistance during bid and construction and coordination with the Santa Clara Valley Water District and other agencies.  The term of the agreement is being extended to match the adopted project schedule. 

 

Beals Alliance, Inc. was the landscape architectural consultant that provided design services for the Selma Olinder Park Master Plan.  Due to their familiarity with the park master plan and the urgency for completion of the construction documents, the firm has been retained using the existing master agreement to provide construction documents for the build-out of the master plan.

 

An alternative to extending this agreement for consultant services is for the work to be done by existing City staff.  Staff considered this alternative and recommends continuing this agreement with Beals Alliance because current City staff is fully utilized for coordination and plan review services and there are no available existing City staff resources with appropriate expertise.  Shifting existing City staff resources to these projects at this time would delay these various projects.

 

Staff recommends increasing the agreement amount from $800,000 to $1,000,000 and extending the agreement through December 31, 2004 so that work for the Selma Olinder Park development project may continue without delay.

 

 

PUBLIC OUTREACH

 

Not applicable.

 

 

COORDINATION

 

This consultant agreement amendment and memo have been coordinated with the Departments of Parks, Recreation and Neighborhood Services, Finance and Planning, Building and Code Enforcement, the City Attorney’s Office and the City Manager’s Budget Office.

 

 

COST IMPLICATIONS

 

1.      AMOUNT OF RECOMMENDATION:  $200,000

 

2.      COST OF PROJECT:

 

Original Master Agreement

$300,000

 

Previous Amendments

500,000

 

Third Amendment

200,000

 

Project Delivery

     50,000

 

       TOTAL

$1,050,000

 

 

3.            SOURCE OF FUNDING:    471- Park Bond Fund

                                                      375- Park Trust Fund

                                                      441- Community Development Block Grant

 

4.            OPERATING COSTS:  This project is consistent with the Council-approved Budget Strategy Economic Recovery section in that it will spur construction spending in our local economy.

 

 

BUDGET REFERENCE

 

Fund #

Appn #

Appn. Name

RC#

Total Appn.

Amt. For Contract

Adopted Budget Page

Last Budget Action (Date, Ord. No.)

471

4537

William Street Park Restroom

12528B

$234,000

$234,000

Page 603

FY 02-03 Appn. Ord. Section 31.01

375

4183

Selma Olinder Park Development

117493

$198,000

$198,000

Page 543

FY02-03 Appn. Ord. Section 10.04

441

4522

Selma Olinder Park (Phase I)

123821

$228,000

 

$228,000

Page 713

FY 02-03 Appn. Ord. Section 13.01

 

 

CEQA

 

Negative Declaration, PP 00-10-147.

 

 

KATY ALLEN

Director, Public Works Department