To:   HONORABLE MAYOR AND                   From:   Katy Allen

                        CITY COUNCIL

 

   Subject:   PAUL MOORE PARK                               Date:   05-192-03

                         NEW RESTROOM BUILDING

 

 Council District:  9

 

RECOMMENDATION

 

Report on bids and award of contract for the Paul Moore Park New Restroom Building Project to the low bidder, Beacon Construction, Inc., in the amount of $171,000, and approval of a contingency in the amount of $18,000.

 

 

BACKGROUND

 

Paul Moore Park is an eight-acre neighborhood park located at the intersection of Hillsdale Avenue and Cherry Avenue in south San José.  The park is situated in a residential area and consists of play areas, picnic areas, baseball fields and basketball and tennis courts.

 

The scope of this project is to design and build a new restroom building to comply with current codes.

 

Construction is scheduled to begin in July 2003 with completion in November 2003.

 

 

ANALYSIS

 

Bids were opened on April 24, 2003 with the following results:

 

Contractor

 

Total Bid

Variance Amount

Over/(Under)

Percent

E.S.R Construction

   (San José)

$249,750

 

$39,750

19

California Plus Engineering

   (San José)

230,000

20,000

10

Engineer’s Estimate

210,000

----

----

Beacon Construction, Inc.

   (Hollister)

171,000

(39,000)

(19)

 

The low bid, submitted by Beacon Construction, Inc. in the amount of $171,000 is 19 percent below the Engineer's Estimate.  Staff considers this reasonable for the work involved in this project.

 

Council Policy provides for a standard contingency of ten percent on public works new building projects.  The standard contingency is appropriate for this project.

 

 

PUBLIC OUTREACH

 

To solicit contractors, this project was listed on the City’s Internet Bid Line and advertised in the San José Mercury News and San José Post Record.  Bid packages for all Department of Public Works construction projects are routinely provided to various contractor organizations and builder’s exchanges.

 

 

COORDINATION

 

This project and memo have been coordinated with the Departments of Planning, Building and Code Enforcement, Finance, General Services and Parks, Recreation and Neighborhood Services, the City Attorney’s Office and the City Manager’s Budget Office.

 

 

COST IMPLICATIONS

 

1.      AMOUNT OF RECOMMENDATION:  $171,000

2.      COST OF PROJECT

Project Delivery

$131,000

 

Construction

171,000

 

Contingency

18,000

 

       TOTAL

$320,000

 

 

3.      SOURCE OF FUNDING: 471 – Parks Bond Measure

 

4.      FISCAL IMPACT:  This project is consistent with the Mayor’s ProposedCouncil-approved Budget Strategy’s Economic Recovery section in that it will spur construction spending in our local economy.  It provides for the construction of a new restroom, and, therefore, will have a negligible impact on the operating budget.

 

BUDGET REFERENCE

 

 

Fund

#

 

Appn

#

 

Appn Name

 

RC #

 

Total Appn.

 

Amt. for Contract

 

Adopted Budget Page

 

Last Budget

Action

(Date, Ord. No.)

471

4532

Paul Moore Park Restroom

12482B

$320,000

$171,000

Page 588

2002-2003 Adopted Capital Budget

 

Note:  An additional $8,000 is budgeted in Fiscal Year 2003-2004 for project costs.

 

 

CEQA

 

Exempt, PP03-05-142.

 

 

KATY ALLEN

Director, Public Works Department