SUBJECT: APPROVAL OF AN AMENDMENT TO THE AGREEMENT WITH MILLAR ELEVATOR SERVICE COMPANY
Adopt a resolution authorizing the Director of General Services to amend the contract with Millar Elevator Service Company to increase the compensation for supplemental services for unexpected repairs from ten thousand dollars ($10,000) to twenty thousand dollars ($20,000) for the option period of December 1, 2000 through November 30, 2001, for a total contract amount during the option period not to exceed $162,266.
On November 25, 1997, Item 6e(5),
City Council approved an agreement for elevator and escalator maintenance in
various City facilities (Resolution #67767).
The initial agreement was approved for one-year with three one-year option
periods for renewal. A CPI adjustment
is included in each option year. In
addition to the base cost, the agreement also includes $10,000 in supplemental
monies for unexpected repairs.
The current agreement term is authorized up to $152,266. However, there have been several unanticipated incidents of elevator mechanical system failures that have required immediate attention and the use of supplemental monies. After careful analysis, it was determined that due to the increased occurrences of these unanticipated repairs, there needs to be an increase in the supplemental monies in order to continue to respond to the emergencies immediately. The anticipated supplemental need is an additional $10,000 for a total allocation of $20,000.
The City will make available an additional $10,000 for unanticipated elevator repairs.
BUDGET REFERENCE
Fund: General Fund - 001
Budget Amount: $11,454,758 - non-personal
Budget Document: 2000-2001 Proposed Operating Budget - page 863
Francis B. McVey