Subject: EXTENSION OF BILLY DEFRANK AGREEMENT
COUNCIL DISTRICT: 6
SNI AREA: N/A
Approval of extension of the existing Agreement between the City and The Billy DeFrank Lesbian and Gay Community Center, from July 1, 2001 to June 30, 2002, at no additional cost.
BACKGROUND
The Billy DeFrank Lesbian and Gay Community Center project was awarded Community Development Block Grant (CDBG) funds in fiscal year 1999-2000. The project involves rehabilitation work, including, but is not limited to American Disabilities Act (ADA) improvements, demolition, painting, installation of walls and a parking lot. The rehabilitation work will result in a more suitable facility to carry out program services such as support, counseling, education, recreation, information and referral services, outreach, and HIV education and testing.
The CDBG Steering Committee approved an extension of the funding terms from December 31, 2000 to June 30, 2001 (first extension) with the Fourth Quarter Monitoring Report for the 1999-2000 program year. CDBG Steering Committee policy requires City Council approval to extend the funding terms of an Agreement beyond the first extension.
The project was on schedule at the time the Second Quarter Monitoring Report for the 2000-2001 program year was approved. The project went out for competitive bid on January 29, 2001 and March 2, 2001. Unfortunately, the agency did not receive a responsive bid regarding these advertisements.
Billy DeFrank has amended its bid packet. The agency expects to re-bid the project in late May 2001 and award the contract for construction in June 2001. The current agreement between the City and The Billy DeFrank Lesbian and Gay Community Center expires on June 30, 2001.
Extension of the Agreement for this project was presented to the CDBG Steering Committee on May 7, 2001. The Committee has recommended the extension.
This memorandum was coordinated with the City Attorney’s Office.
The extension of the agreement will allow the agency to complete the project at no additional cost.
Fund: Community Development Block Grant 441
Amount: $500,000
Budget Document: 1999-2000 Adopted Operating Budget p. 784
MARK LINDER
Director, Parks, Recreation, and
Neighborhood Services