To: HONORABLE MAYOR AND                                           From:   Katy Allen

                        COUNCIL

 

   Subject:   PAYNE AVENUE SIDEWALK-               Date:   05-27-03

                        EDEN AVE TO WINCHESTER

                        BLVD

 

Council District:  3

SNI:  Five Wounds/ Brookwood Terrace

 

 

RECOMMENDATION

 

Report on bids and award of contract for the Payne Avenue Sidewalk – Eden Ave to Winchester Blvd Project to the low bidder, OC Jones and Sons Incorporated, in the amount of $162,984, and approval of a contingency in the amount of $25,000.

 

 

BACKGROUND

 

A portion of the north side of Payne Avenue from Eden Avenue to approximately 450 feet east is unimproved (map attached).  It is inconvenient, especially during the winter season, for pedestrians and bicyclists to travel in this area without any sidewalk, curb and gutter and streetlights.

 

The Payne Avenue Sidewalk – Eden Ave to Winchester Blvd Project will provide continuity for pedestrian travel on Payne Avenue by constructing sidewalk, curb, gutter and concrete driveways.  This project also includes the installation of street lights and a drainage lateral and inlet.

 

In response to community input, this project design incorporates “traffic calming” elements at the intersection of Payne and Eden Avenues.  They include the construction of embossed pedestrian crosswalks to emphasize the crosswalk area for pedestrian crossing and the construction of bulb outs at the two north corners of the intersection to reduce traffic speed.  

In addition, shrubs will be planted in the bulb outs.

 

 

The City applied for and received a Transportation Development Act (TDA) Grant from the Metropolitan Transportation Commission for several projects.  The Payne Avenue Sidewalk Project is one that will be constructed with TDA funds.

 

Construction is scheduled to begin in September with completion in November.

 

 

ANALYSIS

 

Bids were opened on May 15, 2003 with the following results:

 

 

Contractor

 

Bid Amount

Variance

Amount

Over/(Under)

Percent

Sposeto Engineering, Inc.

   (Union City)

$215,180

$67,180

45
JJR Construction, Inc.

   (San Mateo)

189,489

  41,489

28

Wattis Construction Company, Inc.

   (San Jose)

177,137

   29,137

20

 

Golden Bay Construction, Inc.

   (San Carlos)

174,262

   26,262

18

 

OC Jones and Sons, Inc.

   (Berkeley)

162,984

   14,984

10

 

Engineering’s Estimate

148,000

  ---

---

 

The low bid submitted by OC Jones and Sons, Incorporated is 10 percent above the Engineer’s Estimate.  Staff considers this reasonable for the work involved.

 

Council Policy provides for a standard contingency of five percent on public works projects involving street and sidewalk.  However, on this project a contingency of 15 percent is being requested because a similar project in the area encountered underground conflicts that resulted in significant change orders.  The funds budgeted for this project are sufficient to provide for the recommended contingency.

 

 

PUBLIC OUTREACH

 

Staff from the Departments of Public Works and Transportation met with residents at the project area to inform them of the proposed improvements and to solicit their comments.  The project design incorporates some of their input regarding the locations of streetlights, driveways, and sidewalks.

 

To solicit contractors, this project was listed on the City’s Internet Bid Line and advertised in the San José Mercury News and the San José Post Record.  Bid packages for all Department of Public Works construction projects are provided to various contract organizations and builder’s exchanges.

 

 

COORDINATION

 

This project and memo were coordinated with the City Attorney’s Office, the City Manager’s Budget Office and the Departments of Planning, Building and Code Enforcement Finance, and Transportation.

 

 

COST IMPLICATIONS

 

1.            AMOUNT OF RECOMMENDATION:  $162,984

 

2.            COST OF PROJECT:

Project Delivery

 $115,016

Construction

162,984

Contingency

     25,000

Total

$303,000

 

3.     SOURCE OF FUNDING:  465 – Construction Excise Tax Fund

 

4.     FISCAL IMPACT:  This project is consistent with the Council-approved Budget Strategy Economic Recovery section in that it will spur construction spending in our local economy.  The proposed operating and maintenance costs of this project have been reviewed and it has been determined that the project will have no significant adverse impact on the General Fund operating budget.

 

 

BUDGET REFERENCE

 

 

Fund #

 

Appn #

 

 

Appn. Name

 

 

RC #

 

Total Appn.

 

Amt. For Contract

 

Adopted Budget Page

 

Last Budget Action

(Date, Ord. No.)

 

465

4292

Bicycle & Pedestrian Facilities

117993

1,317,000

117,984

826

10/15/02, 26755

465

4307

Misc. Street Improv.

126255

375,000

45,000

838

 

 

 

Total

 

1,692,000

162,984

 

 

 

 

 

CEQA

 

Exempt, PP00-10-143.

 

 

KATY ALLEN

Director, Public Works Department