To: HONORABLE MAYOR AND From: Katy Allen

CITY COUNCIL

Subject: EDEN AVENUE TRAFFIC Date: 05-27-03

MANAGEMENT

Council District: 1

SNI: Winchester

RECOMMENDATION

Report on bids and take appropriate action based on the evaluation of bids for the Eden Avenue Traffic Management Project.

BACKGROUND

This project will construct traffic calming devices on Eden Avenue from Moorpark to Payne (map attached).

The scope of work includes demolition, site preparation, earthwork, traffic control, storm drainage system, embossed asphalt concrete, concrete, asphalt concrete, planting, stamped concrete, traffic stripes, pavement markings and traffic signs. Construction is scheduled to begin in September with completion in December.

In addition to the base bid scope of work, there is one Add Alternate bid item:

Add Alternate No. 1: Installation of embossed asphalt crosswalks at Moorpark, Verdant, Oxford, Yuba, Finch, and Bluebird.

ANALYSIS

A supplemental memo will be provided after bids are opened on June 5, 2003.

Council Policy provides for a standard contingency of five percent on public works street projects. The standard contingency is appropriate for this project.

PUBLIC OUTREACH

Various neighborhood and community meetings were held to gather input. Additionally, to solicit contractors, this project was listed on the City’s Internet Bid Line and advertised in the San José Mercury News and San José Post Record. Bid packages for all Department of Public Works construction projects are provided to various contractor organizations and builder’s exchanges.

COORDINATION

This project and memo have been coordinated with the Departments of Transportation, Finance, and Planning, Building and Code Enforcement, the City Attorney’s Office and the City Manager’s Budget Office.

COST IMPLICATIONS

1. AMOUNT OF RECOMMENDATION: (Engineer’s Estimate) $650,000

2. COST OF PROJECT:

Project Delivery	$235,000	*
Construction	650,000
Contingency	33,000
TOTAL	$918,000

* Project development costs of $120,000 were expended/encumbered in Fiscal Year 2001-2002.

3. SOURCE OF FUNDING: 465 – Construction Excise Tax Fund

4. FISCAL IMPACT: This project is consistent with the Council-approved Budget Strategy Economic Recovery section in that it will spur construction spending in our local economy. Upon completion, this project will have minor operating and maintenance impacts in the General Fund, in the amount of $7,000.

BUDGET REFERENCE

Fund #	Appn #	Appn. Name	RC #	Total Appn.	Amt. for Contract	Adopted Budget Page	Last Budget Action (Date, Ord. No.)
465	5486	Traffic Calming	113063	4,537,000	650,000	Section 2.4, Page 4	10/15/02-Ord. No. 26755

CEQA

Exempt, PP03-01-019.

KATY ALLEN

Director, Public Works Department