Subject: EXTENSION OF AGREEMENT FOR PARK RESTROOM MAINTENANCE
Adoption of a resolution authorizing the Director of General Services to execute an amendment to the agreement with Master Cleaning System, Inc. for park restroom maintenance, extending the contract through December 31, 2001 at a monthly cost of $20,000, increasing the maximum compensation by $140,000 from $367,943.46 to a total agreement amount not to exceed $507,943.46.
On December 16, 1997, Item 6e(16), Council awarded a one-year agreement
with four (4) one-year options to renew, for park restroom maintenance to All
American Maintenance Service. The total
contract cost was $170,982.38 for 1997-98 and 1998-99. Future renewal years were adjusted based on
the Consumer Price Index (CPI). The
agreement was to maintain forty-one (41) park restroom sites on a daily basis,
seven (7) days a week.
On February 1, 1999, All American assigned the contract to Master
Cleaning System, Inc. During the final
week of August 2000 and the first week of September 2000, a decrease in service
delivery was experienced. City staff
maintained the restrooms during this period.
A new management team was put in place by the contractor on September
15, 2000. This action restored the
service to previous levels. The
contract was to have expired on October 31, 2000. An extension through January
15, 2001 was approved by Council on October 18,2000.
Park restroom
maintenance was included in the recent Request for Proposal for the Citywide
custodial contract. During the
evaluation of those proposals, staff determined that it was not cost effective
to combine the park restroom cleaning with the custodial contract. At the time of award of the Citywide
custodial contract in December 19, 2000, Council approved extending the
contract with Master Cleaning through June 30, 2001.
Since this extension was
approved, General Services Department/Parks Maintenance Division staff is in
the process of reviewing the possibility of internal competition
opportunities. An extension until
December 31, 2001 with the right to terminate on 30 days notice is required to
continue maintenance of all the City park restrooms until a direction on this
matter can be determined.
Not applicable.
This memorandum has been coordinated with the City Attorney's Office, the Budget Office, the Employee Relations Office and QUEST.
Fund: General Fund - 001
Amount: $15,106,009.
Budget Document: 2000-01 Adopted Budget, Page 295
FRANCIS B. MCVEY
Acting Director, General Services Department