Subject: PENITENCIA CREEK PARK BERRYESSA
CREEK PARK COYOTE
CREEK TRAIL ATCHAIN REACH 2 MASTER PLAN
IRRIGATION
RENOVATION
YERBA BUENA ROAD REBID2
SUPPLEMENTAL
COUNCIL AGENDA: 05-02-00
ITEM:
Memorandum
To: HONORABLE MAYOR From: Ralph A. Qualls, Jr.
AND CITY COUNCIL
Subject: WATSON PARK SOCCER BOWL Date: April 12, 2000
Approved Date:
COUNCIL DISTRICT: 4 Citywi
RECOMMENDATION
Approval of the first amendment to the agreement with
Amphion Environmental, Inc. for consultant services for the Penitencia Creek
Park Chain Reach 2 Master Plan Project, extending the term from September 21,
2001 to March 21, 2002, and increasing the total compensation by $25,000, from
$103,300 to a total agreement amount of $128,300.
Penitencia
Creek is located in the northeasterly section of San José. Reach 2 is between Piedmont Road and Noble
Avenue (map attached).
The
Department of Public Works has engaged the services of Amphion Environmental,
Inc. for the Penitencia Creek Park Chain Reach 2 Master Plan Project. The agreement was executed on April 18, 2000
with a term ending on March 21, 2001.
It was extended six months by a letter from the Director of Public Works
and is to expire September 21, 2001.
The project is currently in the environmental evaluation phase. The additional services budget of $10,000
included in the agreement has been exhausted for various additional services,
including archeological services and a Burrowing Owl study. The environmental evaluation process will
require that additional environmental studies, including an archaeological
survey and digs and a geotechnical evaluation, be completed for the project.
On
May 27, 1999, bids
were received for the subject project.
The low bid was 86% above the Engineer’s Estimate. Staff concluded that the high bid prices
were attributed to two factors: 1) jonlyust two bidss
were received, which wasas evidence of high
construction activity resulting in a non-competitive bidding environment, and
2) given
the strong construction economy, the appeal of the work of this particular
project was low due to the complex, labor -intensive
nature of the irrigation replacement.
,,d
On
June 29, 1999,
City Council rejected all bids and authorized the Director to re-advertise and re--bid the
project. :The
project bid documents were revised in response to the first bid results, to
improve the likelihood of receiving better bid results with the re-bid
of the project.
On
May 11, 2000, bids were received for the re-bid
project. The low bid was 50% above the
Engineer’s Estimate. Staff assessment
of the results is,
that given the
continued strong construction
economy, the appeal of the project work is still low. Although eight contractors acquired bid sets, just three
submitted bid proposals.
On May 30, 2000, the City Council approved the rejection of
all bids for the Berryessa Creek Ppark Irrigation
Renovation Rebid
pProject, and
authorized the Director of
Public Works to re-advertise and re-bid the project
as soon as possible.
The project site
is situated within the City’s Coyote Creek Park Chain along the west bank of
Coyote Creek at Yerba Buena Road and the northern entrance to Hellyer Park in
southeast San Jose. Single-family
residential housing is located on both sides of the creek.
In December 1997,
the City received a grant approval from the Valley Transportation Authority
(VTA) for a Transportation Fund for Clean Air in the amount of $129,500 to
provide a pedestrian/bicycle trail connection between two existing trails along
the Coyote Creek. It provides a link
between a City of San Jose trail and a County of Santa Clara Trail.
This trail is
included in the Santa Clara County’s Countywide Trails Master Plan as a
Communter Bicycle Trail and provides a critical link in the 15 mile long Coyote
Creek Class I Bike Path.
The consultant firm of Amphion
Environmental, Inc., performed consultant
services to prepare plans and specifications, an environmental clearance
document and coordinate with affected outside agencies for this project.
The proposed
improvements will connect the existing trail at the top of the bank to the
existing trail located at mid bank toward the creek.
The proposed
trail will be a 300-foot long asphalt concrete path ten foot wide with a
retaining wall along one portion of the trail.
The proposed trail is designed to meet acceptable U.S. Architectural and
Transportation Barriers Compliance Board Guidelines, 1994.
Activities
affecting the creek banks and/or streams are regulated by various governmental
agencies. The SCVWD and California
Department of Fish and Game require construction permits and approvals. In order to prevent erosion control during
the rainy months, the California Department of Fish and Game requires that
construction not be performed in the creek bank during the months between
October 15th through April 15th. This
will be stated in the specifications of the project.
On June 17, 1999,
bids were received for the Coyote Creek Trail at Yerba Buena Road Project. The low bid was 76% above the Engineer’s
Estimate, and the bidder did not submit the addendum with the bid
proposal. The second low bid was 208%
above the Engineer’s estimate.
On October 26,
1999 City Council rejected all bids and authorized the Director to re-advertise
and rebid.
A Valley
Transportation Authority (VTA) Transportation Fund Clean Air grant has been
extended to August 2000 to allow for the rebid and construction of this
proposed project.
The scope of work
for this project includes the following proposed trail improvements: site preparation, earthwork, grading and
drainage, construction of an asphalt concrete trail and a retaining wall,
removal of 13 trees, mitigation planting and a 3-year monitoring programANAYLYLSIS
The
additional environmental services are beyond the original scope and budget of
the consultant agreement. To accomplish
the required additional environmental studies, staff recommends extending the
term of the agreement by six months from September 21, 2001 to March 21, 2002
and increasing the total compensation by $25,000, from $103,300 to a total
agreement amount of $128,300.
It
is also anticipated that an appropriation action for additional funding will be
agendized by the Budget Office concurrently with the award of this project.
A supplemental
memorandum will be forthcoming after the bid opening on June
15April
20, 2000.
Minor
revisions were made to the pPlans and sSpecifications to improve
clarity. The bBase
bBid
sScope
of wWork
for the renovation improvements areis
as follows: site preparation,
earthwork, drainage, replacement of irrigation, recircuiting of irrigation
lines, turf renovation, capping off of irrigation circuits along the creek
side, providing a water audit for the newly- renovated
irrigation system, removal of two drinking fountains and replacement with one
accessible drinking fountain, tree -planting
and a 60 -calendar -day
maintenance period. In addition to the
base
bid items, there
are four (4) Aadd aAlternates
as follows:
Engineer’s
Estimate
Add Alternate 2: Renovate irrigation and repair turf $26,000
Add Alternate 3: Replace decomposed granite and remove concrete $24,000
Add Alternate 4: Place new fir bard mulch in planting area $ 7,000
Watson Park Soccer Bowl
Irrigation Renovation project is located in central San Jose at the end of
Jackson Street near Highway 101. The
soccer bowl is currently irrigated with manually operated quick coupling valves
that require extensive labor. This
manual irrigation system also requires that the irrigation be done during
normal daytime work hours. In order to
irrigate at night and minimize labor costs, an automatic irrigation system has
been proposed. In addition, there are
currently no drinking fountains within the soccer bowl area. This project will install drinking fountains
on both sides of the soccer field.
This proposed project will provide an automatic
irrigation system and drinking fountains within the soccer bowl area.
The scope of work for this
project includes removal of the manually operated quick coupling
valves, installation of new automatic irrigation and controller, and two
drinking fountains. The construction of
the improvements is scheduled to start on May 1, 2000 after the completion of
the normal soccer season.
Not applicable.
Bids were received on March 30, 2000 with the
following results:
Base Variance Over/Under
RMT Landscape Contractors,
Inc. $195,231 $50,231 35
(San Leandro)
Lone Star Landscape 190,240 44,240 30
(San Jose)
West Coast Engineering, Inc. 185,310 39,310 27
(Santa Clara)
Blossom Valley Constr., Inc. 157,130 11,130 7
(San Jose)
Robt. A. Bothman, Inc. 138,000 8,000 (5)
(San Jose)
Boulder Rock Landscape $129,540 $16,460 (11)
(San Jose)
The low
bidder, Boulder Rock Landscape, submitted a bid amount of $129,540, which is
eleven percent below the Engineer’s Estimate.
The Project Manager anticipated higher electrical installation costs
based on similar projects. The bid is
considered to be acceptable for the work involved in the proposed project.
A contingency in the amount
of $8,000 is requested for unforeseen conditions that may arise during
construction.
This proposede agreement has
been coordinated with the Departments of Parks, Recreation and Neighborhood
Services, Planning, Building and Code Enforcement, and the Offices of the City
Attorney, Equality Assurance and Risk Manager.
1. COST OF RECOMMENDATION: : $25,000129,540
2.
COST OF
PROJECT:
|
Consultant Base Compensation |
$ 93,300 |
|
Original Additional Services |
10,000 |
|
Increased Additional Services |
25,000 |
|
TOTAL |
$128,300 |
167174,540
3. SOURCE OF FUNDING: 381 – Construction &
Conveyance Tax, Council District 4
001 – General Fund
4.
START DATE
OF AGREEMENT: April 2000
5. ESTIMATED
COMPLETION DATE OF AGREEMENT: March
2002
|
Fund: |
001 |
|
Appn: |
6619 |
|
RC: |
100063 |
|
Amount: |
$3,000 |
|
Budget
Document: |
Appn.
Ordinance 2000-01, Section 2.26, Item 6 (u) |
|
Fund: |
381 |
|
Appn: |
6602 |
|
RC: |
100433 |
|
Amount: |
$20,000 |
|
Budget
Document: |
Appn.
Ordinance 2000-01, Section 12.04, Item 2 (h) |
|
Fund: |
381 |
|
Appn: |
6619 |
|
RC: |
100063 |
|
Amount: |
$322,000 |
|
Budget
Document: |
Appn.
Ordinance 200-01, Section 12.04, Item 2 (g) |
RAJEEV BATRA