Subject: BRIGADOON PARK RENOVATION PROJECT
COUNCIL DISTRICT: 8
Approval to reject all bids for the Brigadoon Park Renovation Project, and authorization for the Director of Public Works to re-advertise and re-bid the project. CEQA: Exempt.
BACKGROUND
Brigadoon Park is located in southeast San José near the intersection of Capitol Expressway and Silver Creek Road. The park site is bordered by Brigadoon Way, Daniel Maloney Drive and Camperdown Way (map attached).
The park was originally built in 1979 and consists of a tot
lot, youth play area, wooden pedestrian bridge, concrete slides, volleyball
area, and mounded landscape areas. In
March of 2000, an assessment and feasibility study was completed by the City’s
consultant, Tom Richman and Associates, to determine the extent of renovation
which could be accomplished with the available funding. As part of the feasibility study, a
community meeting was held on March 30, 2000 to gather input on the design
features. As part of the playground
improvements, it was determined that the concrete slides were a unique feature
to the City park system and there was a desire by the community to preserve
them if possible. The consultant
completed an assessment of the slides and determined that if certain safety
features were included, the slides could be renovated and be retained.
It was also determined that improvements to the pathway system, pedestrian bridge, drainage improvements, and landscaping were also to be included in the project.
The base bid scope of work for this proposed project
includes installation of a tot and youth play area with resilient surfacing,
renovation of the concrete slides with new safety features, concrete
walkways, drainage, irrigation, and planting improvements.
In addition to the base bid there are three Add Alternate items included in the project:
Engineer’s
Estimate
Add Alternate No. 1: Color stain on gunnite hillside $25,000
Add Alternate No. 2: Two boulder rings $4,000
Add Alternate No. 3: Spring ring play equipment $4,000
Bids were received on April 26, 2001, with the following results:
|
Contractor |
Base Bid |
Variance
Amount |
Over/(Under) Percent |
|
Boulder Rock Landsc. Constr. Inc. (Livermore) |
$694,903 |
$209,903 |
43 |
|
Lone Star Landscape, Inc. (San Martin) |
$647,000 |
$162,000 |
33 |
|
Engineer's Estimate |
$485,000 |
--- |
|
|
West Coast Engineering, Inc. (San Martin) |
$481,799 |
($3,201) |
(1) |
|
|
|
|
|
|
Contractor |
Add
Alt. No. 1 |
Add Alt. No.
2 |
Add Alt. No. 3 |
|
Boulder Rock Landscape Construction |
$55,000 |
$6,500 |
$4,800 |
|
Lone Star Landscape, Inc. |
$32,000 |
$4,000 |
$5,000 |
|
Engineer's Estimate |
$25,000 |
$4,000 |
$4,000 |
|
West Coast Engineering, Inc. |
$26,500 |
$3,800 |
$4,250 |
|
|
|
|
|
The low bid submitted by
West Coast Engineering, Inc. was one percent under the Engineer’s
Estimate. An error was found in theThe project specifications required test results for the
engineered wood fiber for the play area to be submitted with the bid. Boulder Rock Landscape Construction was the only bidder who
submitted the test results with the bid and . West Coast Engineering, Inc. and Lone Star
Landscape, Inc. did not submit the test results. Boulder Rock Landscape Construction has sent
a letter of protest based
on the failure of the other bidders to submit the test results.requesting
that the project be awarded to the legal bidder or be re-bid based on submittal
of the test results for the wood fiber.
Staff, in coordination with
the Attorney’s Office, concurs that tThe two low bidders were are non-responsive based on the
factbecause
they failed to submit that
the test results for the wood fiber were not submitted with the bids as required by the
specifications. The third bid is excessively
high. Therefore, staff recommends that the Council approve the rejection
of all bids and authorize the Director of Public Works to re-advertise and
re-bid the project as soon as possible.
This proposed project was listed on the City’s Internet bid line and advertised in the San José Mercury News and San José Post Record. Bid packages for all Department of Public Works construction projects are routinely provided to a standard list of various contractor organizations, builder’s exchanges and disadvantaged business organizations, including United Minority Business Enterprises and the San José Minority Business Development Center.
This proposed project has been coordinated with the Offices of the City Attorney, Risk Manager and Equality Assurance; and the Departments of Planning, Building and Code Enforcement, General Services, and Parks, Recreation and Neighborhood Services.
1. COST OF RECOMMENDATION: None
2. COST OF PROJECT:
Project Development/Feasibility Study* $ 21,000
Construction (Engineer’s Estimate) 485,000
Consultant Fees** 83,000
Design and Construction Management 53,000
Contingency 24,000
TOTAL $666,000
** Consultant fees were encumbered in FY 99-00.
3. SOURCE OF FUNDING: 386 – Construction/Conveyance Tax Fund:
Parks
Purposes Council District #8
375
– Subdivision Park Trust Fund
4. ESTIMATED START DATE OF CONSTRUCTION: August 2001
5. ESTIMATED COMPLETION DATE OF CONSTRUCTION: March 2002
|
Fund: |
386 |
|
Appn: |
4185 |
|
RC: |
106903 |
|
Amount: |
$310,000 |
|
Budget Document: |
2000-2001 Appropriation Ordinance, Section 12.08, Item c.2 |
|
Fund: |
375 |
|
Appn: |
6684 |
|
RC: |
112473 |
|
Amount: |
$252,000 |
|
Budget Document: |
2000-2001 Appropriation Ordinance, Section 10.04, Item e.21 |
NONDISCRIMINATION
The City of San José Nondiscrimination
Requirements are included in this project as required by Chapter 4.08 of the
San José Municipal Code.
Exempt.
RAJEEV BATRA
Acting Director, Public Works Department