SUBJECT:   REPORT ON BIDS – SAN JOSE/SANTA CLARA WATER POLLUTION CONTROL PLANT, FY 2000/2001 CAPITAL IMPROVEMENT PROGRAM, GRIT CLASSIFIER REPLACEMENT AND EMERGENCY SHUTOFF GAS VALVES

 

RECOMMENDATION

 

Report on bids and approval of award of contract for the construction project entitled “San Jose/Santa Clara Water Pollution Control Plant, FY 2000/2001 Capital Improvement Program, Grit Classifier Replacement and Emergency Shutoff Gas Valves” to the low bidder, D.W. Nicholson Corporation, in the amount of $196,780, and approval of a contingency in the amount of $20,220.  CEQA:  Exempt.

 

BACKGROUND

 

This project provides for the replacement of two sets of grit classifiers, cyclones, and their associated piping and valves.  In addition, new emergency shutoff gas valves for the blended gas lines to the engine generators will be installed.  The grit classifier and cyclone equipment will be furnished by the City.

 

ANALYSIS

 

Bids were opened on May 17, 2001 for the project.  The results of the bids are as follows:

 

 

 

 

Variance Over / (Under)

Engineer’s Estimate

 

Contractor

City

Bid Amount

Amount

Percent

 

 

 

 

 

D.W. Nicholson Corporation

Hayward

$196,780

-$15,220

(7.2%)

 

 

 

 

 

Engineer’s Estimate

 

$212,000

 

 

 

 

 

 

 

West Coast Engineering

San Martin

$212,649

$  649

  0.3%

 

 

 

 

 

Monterey Mechanical

Oakland

$246,000

$34,000

16.0%

 

 

Award to the low bidder, D.W. Nicholson Corporation, in the amount of $196,780, is recommended.  This bid is 7.2 percent below the Engineer's Estimate.  The bid documents have been evaluated and found to be in order.  D.W. Nicholson Corporation has successfully completed several construction projects for the Water Pollution Control Plant (Plant). This project includes work in and around existing operating equipment and utility lines at the Plant.  A contingency in the amount of $20,220 is requested for any unforeseen conditions that may arise during construction.

 

PUBLIC OUTREACH

 

This construction project was advertised in the San Jose Mercury News and San Jose Post Record.  Bid packages for all Environmental Services Department construction projects are routinely provided to a standard list of contractor organizations, builder’s exchanges, and disadvantaged business organizations, including United Minority Business Entrepreneurs.

 

COORDINATION

 

The project has been coordinated with the Office of the City Attorney, Office of Equality Assurance, and Risk Management, and was scheduled to be heard at the June 14, 2001, Treatment Plant Advisory Committee meeting.

 

COST IMPLICATIONS

 

Existing funds are available for this purpose.   No appropriation action is required.

BUDGET REFERENCE

 

            Fund:                                        Treatment Plant Capital Fund – (512)

            Amount:                                   $217,000

            Budget Document:                    2000-2001 Adopted Capital Budget

                                                            Page 778

 

NONDISCRIMINATION

 

The City of San Jose Nondiscrimination Requirements are included in this project as required in Chapter 4.08 of the San Jose Municipal Code.

 

CEQA

 

CEQA:  Exempt.

 

 

CARL W. MOSHER

Director, Environmental Services Department