COUNCIL AGENDA:   06-19-01

                     ITEM:  

 

 

 

 
 
               To:   HONORABLE MAYOR AND                   From:   Mark Linder

                        CITY COUNCIL

 

   Subject:   SEE BELOW                                               Date:   05-29-01

                                                                                                                            

Approved                                                                              Date

                                                                                                                                                 

 

                                                                                    COUNCIL DISTRICT:          2, 5, 7           

 

 

 

SUBJECT:  ROCKSPRING, EDENVALE/GREAT OAKS, AND EAST DOBERN/ CAPITAL-GOSS NEIGHBORHOODS REVITALIZATION STRATEGY IMPLEMENTATION AGREEMENTS

 

 

RECOMMENDATION

 

Adopt a resolution:

 

(a) authorizing the City Manager to negotiate and execute three agreements with Resources for Families and Communities (RFC) on behalf of the Rockspring Advisory Board, the Edenvale/Great Oaks Coalition and the East Dobern/Capitol-Goss Coalition (Coalitions) for implementation of their respective Neighborhood Revitalization Plans (Plans) for the period July 1, 2001 to June 30, 2004 in amounts not to exceed $140,000, $510,600, and $177,000, respectively; and

 

(b)   authorizing the Director of Parks, Recreation and Neighborhood Services to approve reallocation of a portion of the totals mentioned above to new or different projects listed below by the Coalitions under the Agreements.

 

·        An additional $4,800 for Rockspring

·        An additional $393,704, of which $280,000 has already been allocated for specific projects for Edenvale/Great 0aks

·        An additional $62,600 for East Dobern/Capitol-Goss


BACKGROUND

 

On November 16, 1999, April 18, 2000, and April 3, 2001, City Council approved Neighborhood Revitalization Strategy (NRS) Plans for Rockspring neighborhood, Edenvale/Great Oaks neighborhood, and the East Dobern/Capitol-Goss neighborhood. The East Dobern/Capitol-Goss neighborhood is a part of the East Valley/680 Communities Strong Neighborhoods area.  Each Plan describes neighborhood projects that will result in the long-term revitalization of the respective area.  Each Plan delineates the use of discretionary funds allocated by the City for neighborhood improvements identified by the community.  The Coalitions will administer part of these funds through their fiscal agent, RFC.

 

 

ANALYSIS

 

One of the goals of the NRS is to organize the community into an active association with the power and the knowledge to improve the neighborhood and leverage City resources.   The NRS planning process began this effort.  The approval of agreements with RFC will provide the Coalitions with the opportunity to direct the use of a portion of their respective discretionary funds granted by the City Council and to be involved in the process. 

 

Upon execution of each grant the City will provide RFC with an award that will be used by the Coalitions to implement their identified neighborhood projects. The Director will have authority to extend the grant agreements for up to an additional 12 months should the neighborhood projects not be implemented within the period of the agreement.  As the fiscal agent for the Coalitions, RFC will manage a grant and administrative budget for each Coalition.  The agreements delineate the following projects:

 

Rockspring Advisory Board Agreement

 

RFC may manage up to $140,000 for the Rockspring Coalition for the following projects in amounts not to exceed:

 

1.      $5,200 for RFC’s administrative services.

2.      $6,000 for Rockspring Coalition’s administrative services.

3.      $60,500 for a Rockspring grant program.

4.      $45,000 for resources and programs for children.

5.      $5,500 for neighborhood security improvements.

6.      $3,000 for neighborhood clean ups.

7.      $10,000 for a community activity fund.

8.      $4,800 for projects that have yet to be identified.

 

The Rockspring neighborhood improvement grants program will include guidelines and selection criteria that are approved by the City Manager. 

 

Edenvale/Great Oaks Coalition Agreement

 

RFC may manage up to $510,600 for the Edenvale/Great Oaks Coalition for the following projects in amounts not to exceed:

 

1.      $4,496 for RFC’s administrative services

2.      $50,000 for the Edenvale/Great Oaks Coalition’s administrative expenses.

3.      $2,400 for community information bulletin boards.

4.      $60,000 for community clean-up events.

5.      $200,000 for a neighborhood modular building

6.      $80,000 to replace an existing neighborhood modular building

7.      $113,704 for projects that have yet to be identified.

 

East Dobern/Capitol-Goss Coalition Agreement

 

RFC may manage up to $177,000 for the East Dobern/Capitol-Goss neighborhood for the following projects in amounts not to exceed:

 

1.      $4,400 for RFC’s administrative services

2.      $20,000 for the East Dobern Community Action Team and the Capitol-Goss Neighborhood Association’s administrative expenses.

3.      $75,000 for clean-ups in the East Dobern and Capitol-Goss neighborhoods.

4.      $15,000 for paint to be used to paint Goss Elementary School.

5.      $62,600 for projects that have yet to be identified

 

The agreements will provide the Coalitions with the authority to reallocate the appropriated funds to both existing and new projects that support the vision of the Plan. The agreements may also provide that undesignated funds may be allocated by the Coalitions. Both the reallocation and allocation of funds for new projects will require a majority vote of the Coalition and the approval of the Director.  The majority vote will take place during a regularly scheduled Coalition meeting.  All Coalition meetings are required to be open to the public.

 

Upon formally approving an allocation of funding, the Coalitions must also work with its respective Strong Neighborhoods Initiative Neighborhood Team and notify in writing RFC and the Community Coordinator of its decision to allocate funding to a particular project. RFC will ensure that all expenditures made by the Coalitions are in compliance with the grant agreements and their respective plans.

 

 

PUBLIC OUTREACH

 

Each of the Coalitions meets monthly to implement its respective neighborhood projects.  Each of the contracts with RFC has been developed with input from the respective Coalition.

 

 

COORDINATION

 

This memorandum was coordinated with the City Attorney’s Office.

 

 

COST IMPLICATIONS

 

Funds to support the three agreements are in the 2000-2001 Adopted Operating Budget. The amount stated in the agreements will be transferred to RFC upon execution of each agreement. 

 

 

BUDGET REFERENCE

 

Fund:                            City-Wide Expenses

Budget Document:        2000-2001 Adopted Operating Budget, Page 646

                                    Neighborhood Revitalization Strategy, Appropriation 2872

 

 

CEQA

 

Each of the Plans is covered under San Jose 2020 General Plan Environmental Impact Report certified on August 16, 1994 by City Council Resolution Number 65459.

 

 

 

 

MARK LINDER

Director, Parks, Recreation and Neighborhood Services