Subject:   WEST SAN CARLOS SIDEWALK REPLACEMENT

 

COUNCIL DISTRICT:  6

 

RECOMMENDATION

 

Report on bids and award of contract to the low bidder for the West San Carlos Sidewalk Replacement Project, and approval of a 10 percent contingency.  CEQA: Exempt.

 

BACKGROUND

 

The San José Redevelopment Agency has requested the Department of Public Works to replace sub-standard and deteriorated sections of existing sidewalk and install sections of new sidewalk along Stevens Creek/West San Carlos Street between State Highway 880 and Meyellen Avenue (map attached).  The scope of the project includes demolition of asphalt and concrete, installation of new concrete sidewalks, wheel chair ramps, curb and gutters, driveways, and associated electrical work.

 

This project was originally bid on May 17, 2001.  The City Council rejected all bids and authorized re-advertisement of the project at its Council meeting on June 5, 2001.  The bids were rejected because one of the listed contractors that had purchased the bid package for the project did not receive an addendum that had been sent via facsimile to the builder’s exchanges and all listed contractors prior to the May 17, 2001, bid opening date.  The contractor that did not receive the addendum submitted a protest after the bid opening.

 

ANALYSIS

 

A supplemental memorandum will be forthcoming after the bid opening on June 14, 2001.  A 10 percent contingency is requested for any unforeseen conditions which may arise during construction of this project.

 

PUBLIC OUTREACH

 

This proposed project was listed on the City’s Internet bid line and advertised in the San José Mercury News and San José Post Record.  Bid packages for all Department of Public Works construction projects are routinely provided to a standard list of various contractor organizations, builder’s exchanges and disadvantaged business organizations, including United Minority Business Enterprises and the San José Minority Business Development Center.

 

COORDINATION

 

This proposed project has been coordinated with the San Jose Redevelopment Agency, Department of Transportation, and the Offices of the City Attorney, Risk Manager and Equality Assurance.

 

COST IMPLICATIONS

 

1.         COST OF RECOMMENDATION:   Engineer’s Estimate   $588,000

 

2.                  COST OF PROJECT:                        

Construction                                                                                         $588,000

Design and Construction Management                                         200,000

Contingency                                                                                             59,000

                        TOTAL                                                                                                $847,000

 

3.                  SOURCE OF FUNDING:  450 – SJRA Capital Projects Fund  

 

4.                  ESTIMATED START DATE OF CONSTRUCTION: August, 2001

 

5.                  ESTIMATED COMPLETION DATE OF CONSTRUCTION: November, 2001

 

BUDGET REFERENCE

 

Fund:

450

APPN:

6810

RC:

113553

Amount:

$100,000

Budget Document:

2000-2001 Appropriation Ordinance, section 20.05, item 3(z15)

 

*An appropriation action for additional funding in the amount of $550,000 will be agendized by the Budget Office concurrently with the award of this proposed project.

 

NONDISCRIMINATION

 

The City of San José Nondiscrimination Requirements are included in this project as required by Chapter 4.08 of San José Municipal Code.

 

CEQA

 

Exempt.

 

 

RAJEEV BATRA

Acting Director, Public Works Department