Subject: CENTRAL BRANCH LIBRARY
RECOMMENDATION
Approval of an agreement
with Anderson Brule Architects, Inc. for architectural consultant services
for
including
the project design, preparation of
construction documents, and construction administration services for the new Central
Branch Library Project, for the period July 2, 2001 to November
31, 2004,
in the amount of $1,068,990.
Based on the Branch Facility Master Plan approved by Council
in September 2000 and the voter-approved Libraries Bond in November, the
Library Department proposes that the new Central Branch Library be the third
library to be initiated under the Master Plan.
The Library branch will be located on a
site adjacent to the Tully Road Stables and
in the adjoining City-owned property.
Public Works and Library Department staff conducted the architectural
consultant interview and selection process per the Department of Public
Works Consultant Selection Procedure, and recommended recommend the
retention of Anderson Brule Architects, Inc. to provide the design for this
project.
The agreement scope of work will include program review, conceptual design, schematic design, design development, preparation of construction documents, bidding and award, construction administration, preparation and compiling of record documents and project closeout. The conceptual design and schematic design scope of work will include community outreach.
ANALYSIS
In order to address budgeted projects and in anticipation
of bond funding, Public Works staff started the consultant selection process in
October 2000 with a Request for Qualifications advertisement. From the review process of the 33 submitted
firms in December 2000, seven firms were notified for interviews for the first
four branches. On January 17, 2001, Public Works and the Library staff
interviewed the seven firms and as a result, Anderson Brule Architects, Inc.
was selected to perform the consultant services for the new Central Branch
Library. Library and Public Works staff
believe $995,000 is a reasonable fee for this work. The amount noted includes a
reserved additional service amount for the scope of work not yet defined of
master planning the entire site. The
schedule requires the architect under agreement to
start work in early July.
PUBLIC OUTREACH
This proposed project will be published in the San José Mercury News and at various nearby branch library locations for community participation for programming, conceptual design and the schematic design processes.
This agreement has been
coordinated with the Library Department, and the Offices of the City Attorney,
Equality Assurance, and Risk Manager.
COST IMPLICATIONS
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1. |
COST OF RECOMMENDATION: |
$1,068,990
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2. |
COST OF PROJECT: |
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Land Acquisition |
$1,841,000 |
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Consultant Services Agreement |
958,990 |
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Consultant Additional Services (Reserved) |
110,000 |
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Consultant Contingency |
81,010 |
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Estimated Construction Cost |
7,325,000 |
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Construction Contingency |
735,000 |
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Design and Construction Management |
903,000 |
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Public Art
|
191,000 |
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TOTAL
|
$12,145,000 |
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3. |
SOURCE OF FUNDING: |
472 - Branch Libraries Bond Projects Fund |
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4. |
ESTIMATED START DATE OF AGREEMENT: |
July 2001 |
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5. |
ESTIMATED COMPLETION DATE OF AGREEMENT: |
November 2004 |
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Fund: |
472 |
|
Appn: |
6845 |
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RC: |
114273 |
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Amount: |
$2,069,645 |
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Budget Document: |
2000-2001 Appropriation Ordinance, Section 31.02, Item 1b. |
RAJEEV BATRA
Acting Director, Public Works Department