To:   HONORABLE MAYOR AND                   From:   Larry D. Lisenbee

                        CITY COUNCIL                                                        William M. Lansdowne

 

Council District:  City-Wide

 

SUBJECT:     APPROVAL OF REVISIONS TO THE 2001-03 LOCAL LAW ENFORCEMENT BLOCK GRANT SPENDING PLAN AND ADOPTION OF RELATED APPROPRIATION ORDINANCE AND FUNDING SOURCES RESOLUTION AMENDMENTS FOR FISCAL YEAR 2003-04

 

 

RECOMMENDATION

 

1.      It is recommended that the City Council approve the proposed revisions to the 2001-03 Spending Plan for the Local Law Enforcement Block Grant (LLEBG) Fund. 

 

2.      It is also recommended that the City Council adopt the following amendments to the annual appropriation ordinance and the annual funding sources resolution in the Local Law Enforcement Services Fund (Fund 415) for fiscal year 2003-04:

 

a)      Increase the LLEBG 2001-03 appropriation for the Police Department in the amount of $27,278;

 

b)      Increase the Earned Revenue by $27,278.

 

 

BACKGROUND

 

Local Law Enforcement Block Grant (LLEBG) funding is received directly from the Federal government as a funding allocation.  LLEBG funds are to be used for front-line municipal police services only and should supplement, not supplant, current front-line law enforcement services.  The initial Spending Plan for LLEBG 2001-03 was approved by the Mayor’s Gang Task Force.  Subsequently, City Council approved the LLEBG 2001-03 Spending Plan on October 9, 2001 (Council Agenda Item 9.1).  Council approval of the revisions to the LLEBG 2001-03 Spending Plan and related appropriation action is now required.

 

ANALYSIS

 

 

In FY 02-03, the LLEBG Fund earned interest totaling $27,278.  The interest is included in the LLEBG fund balance for the new fiscal year.  In order for the Police Department to use project savings and earned interest, approval of revisions to the 2001-03 Spending Plan and a related appropriation of $27,278 is required.  Earned interest is to be appropriated from the LLEBG Fund balance.

 

There is a total of $169,990 in project savings available for reallocation in the approved spending plan.  The project savings proposed for additional items have already been appropriated.  The savings are primarily from unused funds related to equipment and start-up costs for the Western Community Policing Center (WCPC) that has not yet been built.  Equipment and start-up costs for the WCPC will be deferred to future LLEBG grant allocations because of the September 30, 2003 spending deadline for LLEBG 01-03.

 

The $169,990 in project savings combined with the earned interest of $27,278 will allow a total of $197,268 in LLEBG 2001-03 Spending Plan revisions as follows:

 

Command Van Air-2 Microwave Downlink Antenna

    $ 36,800

PICS Evidence Equipment & Training

       6,000

GPS Tracking Device

     13,256

Disguised Microphone Systems & Infrared Camera Systems for Surveillance Vans

     20,090

Lifeguard Temperature Notification Units

       5,420

Computer & Video System for Processing Video Evidence from Surveillance Cameras

     29,300

Motorcycle Helmet Headsets (46)

       21,832

Handheld Less-Lethal Taser Stun Guns (12)

       18,236

Digital Cameras with Image Recording and Duplication Equipment

       12,455

Reflective Ultra-Violet Imaging System

       17,320

Digital Camera with Image Recording and Duplication Equipment

          3,878

Radio Broadcast Robbery/Panic Alarm Units (4)

          9,831

Night Vision Goggle Unit (1)

       2,850

Total Revisions to the LLEBG 2001-03 Spending Plan:

$197,268

 

Any unspent funds at the end of the funding round must be returned to the Federal Government.  Council approval of the proposed additions to the Spending Plan and the related appropriation will allow the Police Department to utilize LLEBG interest and savings prior to the September 30, 2003 spending cut-off date for this round of LLEBG.

 

 

PUBLIC OUTREACH

 

None.  The initial LLEBG 2001-03 Spending Plan was reviewed by the Mayor’s Gang Task Force.  The grantor, the Bureau of Justice Assistance, does not require proposed additions to the Spending Plan to be reviewed by the Task Force.

 

 

COORDINATION

 

This memorandum has been coordinated with the City Manager’s Office, the Manager’s Budget Office, the Planning Department, and the Office of the City Attorney.

 

 

COST IMPLICATIONS

 

The electronic and mechanical equipment such as computers, cameras, and downlink equipment may have minor maintenance and repair expenses past their warranty periods.  These expenses beyond FY 03-04 will be addressed through adjustments to the Police Department’s non-personal base budget.

 

This Council agenda item is in line with the General Principles of the Mayor’s Budget Strategy in that special grant funds are being utilized to enhance or improve systems and thereby providing more efficient and cost-effective delivery of Police services.

 

 

BUDGET REFERENCE

 

Fund:                Local Law Enforcement Block Grant (LLEBG) Fund #415

Amount:           $267,090

Reference:        FY2003-04 Proposed Operating Budget, LLEBG Source and Use Statement

Page:                838

 

CEQA

 

Not a project.

 

 

 

                        WILLIAM M. LANSDOWNE                        LARRY D. LISENBEE                       

                        Chief of Police                                                  Budget Director

 

                                                                                               

I hereby certify that there will be available for appropriation in the Local Law Enforcement Services Block Grant Fund in the Fiscal Year 2003-04, moneys in excess of those heretofore appropriated therefrom, said excess being at least $27,278.

 

 

LARRY D. LISENBEE

Budget Director