To:   HONORABLE MAYOR AND                   From:   Jose Obregon

                        CITY COUNCIL

 

Date: August 6, 2003

 

SUBJECT:     SOLE SOURCE PURCHASE OF MOTOROLA XTS 3000 PORTABLE RADIOS
 

 

RECOMMENDATION

 

Approve an award to purchase 567 Motorola XTS3000 portable radios and 300 batteries from Motorola C & E, Inc., (San Mateo, CA) as a sole source purchase for a total cost not to exceed $1,111,403.56, including tax and delivery, and authorize the Director of General Services to execute the purchase order.

 

 

BACKGROUND

 

The older model Motorola “Saber” portable radios were placed in service in 1990.  The portable radios are used to equip police officers during major call-out events such as major disasters or other emergency responses. 

 

The Motorola XTS3000 radios allow public safety officers the ability to directly access our neighbor agency police channels that are in the 450-520 MHz band.  The new radios will have direct interoperability with the police departments of Campbell, Los Gatos, Los Altos, Milpitas, Sunnyvale and Palo Alto.  Our current portable radios do not allow for this enhanced ability for interoperability.  In addition, the Motorola XTS3000 radio software can be upgraded at a future date for use on the Police Department’s newer digital radio channel, which utilizes enhanced speech security.

 

In March 2001, the Police Department in conjunction with the Information Technology Department selected the Motorola XTS3000 radios as the replacement and new standard for the Motorola Saber Series radios.

 

 

This purchase of the Motorola XTS 3000 radios is the 3rd and final phase of the replacement process for a total of 878 radios.   Phase 1 was approved by Council on September 18, 2001 for the purchase of 81 radios and phase 2 was approved by Council on June 6, 2003 for the purchase of 230 radios.

 

 
ANALYSIS

 

The City of San Jose has standardized on radios manufactured by Motorola since 1984. The Information Technology Department has revisited this standardization numerous times and has determined that it is still appropriate and in the best interest of the City to continue with Motorola radios.   Due to the complexity and degree of engineering requirements for these radios, they are only available directly from Motorola. 

 

 

PUBLIC OUTREACH

 

Not applicable.

 

 

COORDINATION

 

This memorandum has been coordinated with the Information Technology Department/Radio Communications Division, the Police Department, the City Attorney’s Office and the City Manager’s Budget Office.

 

 

COST IMPLICATIONS

 

This item is consistent with the Council approved Budget Strategy.  General Principal #2, “We must focus on protecting vital core City services.”  This project is on the spending plan for the Supplemental Law Enforcement Services Fund as adopted by the City Council on April 29, 2003, item 9.2.

 

 

BUDGET REFERENCE

 

Fund #

 
Appn. #
Appn. Name
Total Appn.
Amt. for Contract
Proposed
Budget Page
Last Budget Action
(Date, Ord. No.)

414

3215
Supplemental Law Enforcement Services Fund (SLEF)

$1,717,000

$1,111,403.56

 MBA #54, Page 15
 

 

 

CEQA

 

Not a project.

 

JOSE OBREGON

Director, General Services Department