SAN JOSE CITY COUNCIL

AMENDED AGENDA

AUGUST 26, 2003

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On occasion the City Council may consider agenda items out of order.

·                   Call to Order and Roll Call

            9:30 a.m.  -   Closed Session, Room 600, City Hall

                                    See Separate Agenda

            1:30 p.m.  -   Regular Session, Council Chambers, City Hall

·                   Invocation (District 7)
*Sister Miriam Daniel Fahey, Mission Guadalupana de Santee, an affiliate of the Saint Maria Goretti Parish

·                   Pledge of Allegiance

·                   Orders of the Day

            Items marked with an asterisk (*) denote changes or additions to the previously published Agenda for this meeting.

            Items recommended to be added, dropped, or deferred are usually approved under Orders of the Day unless the Council directs otherwise.

1     CEREMONIAL ITEMS

*1.1       Presentation of a posthumous commendation to the family of Miguel Diaz Ramos to recognize his contributions to the community.  (Chavez)

            (Rules Committee referral 8/20/03)

*1.2       Presentation of a commendation to Mary J. Andrade, co-publisher and editor of La Oferta, to recognize her for her three first place awards for her bilingual book, Through the Eyes of the Soul, Day of the Dead in Mexico-Pueblo, Tlaxcala, San Luis Potosi, Hidalgo and her continuous dedication to the Hispanic community in San José.  (Chavez)

            (Rules Committee referral 8/20/03)

2     CONSENT CALENDAR

Notice to the public:  There will be no separate discussion of Consent Calendar items as they are considered to be routine by the City Council and will be adopted by one motion.  If a member of the City Council, staff, or public requests discussion on a particular item, that item will be removed from the Consent Calendar and considered separately.

2.1              Approval of Minutes.

            Recommendation:  Approval of City Council Minutes for:

            (a)        Regular meeting of February 4, 2003

            (b)        Mayor’s State of the City Address of February 5, 2003

            (c)        Regular meeting of February 11, 2003

            (d)        Regular meeting of February 18, 2003

            (e)        Regular meeting of February 25, 2003

2.2              Final adoption of ordinances.

            Recommendation:  Final adoption of ordinances:

            (a)        ORD. NO. 26952 – Grants a Commercial Solid Waste and Recyclables Collection Franchise to Recycling and Waste Services, Inc.

            (b)        ORD. NO. 26953 – Grants a Commercial Solid Waste and Recyclables Collection Franchise to Sonrise Consolidated, Inc.

            *(c)        ORD. NO. 26957 – Rezones certain real property situated on the west side of Camden Avenue at the westerly terminus of Kooser Road to CN Commercial Neighborhood Zoning District.

2.3              Approval to award a contract for the Alum Rock Park Entrance Project.

            Recommendation:  

            (a)        Report on bids and award of contract for the Alum Rock Park Entrance Project to the low bidder, HRB Construction, Inc. in the amount of $554,325, and approval of a contingency in the amount of $55,500.

            (b)        Adoption of the following appropriation ordinance and funding source resolution amendments in the City-Wide Construction and Conveyance Tax Fund:

                        (1)        Increase the appropriation to the Department of Parks, Recreation and Neighborhood Services for the Alum Rock Park Penitencia Creek Entrance Project by $603,000.

                        (2)        Increase the Beginning Fund Balance Estimate by $525,000.

                        (3)        Reduce the Ending Fund Balance by $78,000.

            CEQA:  Exempt, PP02-08-213.  Council Districts 4 and 5.  (Public Works/City Manager's Office)

            (Deferred from 6/24/03 – Item 2.42 and 8/12/03 – Item 2.3)

2.4              Approval of recommended changes to the Bail Schedule.

            Recommendation:  Approval of recommended changes to the City of San José Bail Schedule and direction to the City Attorney to submit the recommended changes in the Bail Schedule to the Superior Court Bail Committee.  (City Attorney’s Office)

2.5              Acceptance of the Office of the City Auditor’s monthly Report of Activities and Findings through July 15, 2003.

            Recommendation:  Acceptance of the Office of the City Auditor’s monthly Report of Activities and Findings through July 15, 2003.  (City Auditor)

2.6              Approval for the City Manager to travel.

*          Recommendation:  Approval for the City Manager to travel to Charlotte, North Carolina, September 21-24, 2003, for ICMA’s 89^th Annual Conference, costs to be paid by the City Manager’s Office..  CEQA:  Not a Project.  (City Manager’s Office)

2.7              Approval to accept funds from the Santa Clara County’s Operational Area share.

Recommendation:  

            (a)        Approval for the City Manager to accept program funds for the FY 2002 supplemental appropriations grant for Citizen Corps and Cert, the FY 2002 supplemental appropriations grant for Emergency Operations Planning, the FY 2002 State Domestic Preparedness Grant program, and the FY 2003 Emergency Management Performance Grant from the Santa Clara County’s Operational Area share, in an amount not to exceed $750,000.

            (b)        Adoption of the following appropriation ordinance and funding source resolution amendments in the General Fund to do the following:

                        (1)        Increase the Citywide Appropriation of $750,000 to the City Manager’s Office for the Metropolitan Medical Task Force.

                        (2)        Increase the Revenue from the Federal Government by $750,000.

            CEQA:  Not a Project.  (Emergency Services/City Manager’s Office)

2.8              Approval for the San José Conservation Corps to carry out Community Improvement Activities. 

            Recommendation:  Adoption of a resolution authorizing the City Manager to execute a project approval form pursuant to the FY 2003-04 Master Agreement with the San José Conservation Corps to carry out Community Improvement Activities in an amount not to exceed $115,000, for the period September 2, 2003 to June 30, 2004, for the stenciling of approximately 10,000 public right-of-way storm drain inlets.  CEQA:  Exempt, PP03-07-241.  (Environmental Services)

2.9              Approval of various actions related to lease space for Parks, Recreation and Neighborhood Services.

            Recommendation:  Approval of the first amendment to office space lease with Menara Corporation, reducing the leased area from 4,900 rentable square feet to 4,500 usable square feet, reducing the monthly rent from $13,879.25 to $8,735.00, and increasing the amount of notification required to cancel the lease from 60 days to 90 days.  CEQA:  Exempt, PP03-08-257.  (General Services)

2.10          Approval of various fiscal actions related to the Coyote Creek Trail Study.

            Recommendation:  Adoption of the following appropriation ordinance and funding source resolution amendments in the Council District 3 Construction and Conveyance Tax Fund:

            (a)        Increase the appropriation to the Parks, Recreation and Neighborhood Services Department for the Coyote Creek Trail Study by $144,000.

            (b)        Increase the Earned Revenue estimate by $144,000.

            CEQA:  Exempt, PP03-07-236.  Council District 3.  (Parks, Recreation and Neighborhood Services/City Manager’s Office)

2.11          Approval of various fiscal actions related to the Local Law Enforcement Block Grant Fund.

            Recommendation:  

            (a)        Approval of the proposed revisions to the 2001-03 Spending Plan for the Local Law Enforcement Block Grant (LLEBG) Fund.

            (b)        Adoption of the following amendments to the annual appropriation ordinance and the annual funding sources resolution in the Local Law Enforcement Services Fund (Fund 415) for Fiscal Year 2003-04:

                        (1)        Increase the LLEBG 2001-03 appropriation for the Police Department in the amount of $27,278.

                        (2)        Increase the Earned Revenue by $27,278.

            CEQA:  Not a Project.  (Police/City Manager’s Office)

2.12          Approval of various fiscal actions related to the State Drug Forfeiture Fund.

            Recommendation:  Adoption of the following amendments to the annual appropriation ordinance in the State Drug Forfeiture Fund (Fund 417) for Fiscal Year 2003-04:

            (a)        Increase the Personal Services appropriation for the Police Department in the amount of $51,000.

            (b)        Increase the Non-personal and Equipment appropriation for the Police Department in the amount of $279,200.

            (c)        Decrease the Ending Fund Balance by $330,200.

            CEQA:  Not a Project.  (Police/City Manager’s Office)

2.13          Approval of a Contract Change Order for the Airport’s Runway 30L Reconstruction Project.

            Recommendation:  Approval of Contract Change Order No. 19 for the Norman Y. Mineta San José International Airport- Runway 30L Reconstruction Project with R & L Brosamer, Inc., in the credit amount of $16,241, and no change in contract time.  CEQA:  Resolution Nos. 76380 and 71451, PP03-08-256.  (Public Works)

2.14          Acceptance of the San José Arena Authority Ticket Distribution Program Report.

            Recommendation:  Acceptance of the Second Quarter 2003 San José Arena Authority Ticket Distribution Program Report.  CEQA:  Not a Project.  (San José Arena Authority)

2.15     Approval to declare property as surplus and to set a date for opening of bids and a verbal auction.

*          Recommendation:  Adoption of a resolution: (1) declaring nine (9) parcels of City-owned property located in Council Districts 4, 5, 6, 9, and 10, surplus to the needs of the City; and (2) setting the time and date for the opening of sealed bids and an oral auction of the nine properties for 7:00 p.m., Monday, October 20, 2003.  CEQA:  Exempt, PP00-02-023.  Council Districts 2, 4, 5, 6, 9, and 10.  (General Services)

            (Deferred from 8/12/03 – Item 2.8 and 8/19/03 – Item 2.11)

2.16     Approval of a signature resolution for financial assistance.

*          Recommendation:  Adoption of a resolution to enable specific City staff members to apply for and receive Federal financial assistance for disaster relief and emergency planning and management purposes to conform to current Federal law.  CEQA:  Not a Project.  (Emergency Services)

            (Rules Committee referral 8/20/03)

3     STRATEGIC SUPPORT SERVICES

3.1              Report of the Study Session

            Mayor Gonzales, Chair

3.2              Report of the Rules Committee – August 13, 2003

            Vice Mayor Dando, Chair

            (a)        Redevelopment Agency items reported out at Redevelopment Agency meeting

            (b)        City Council

                        (1)        Review August 26, 2003 Draft Agenda

                        (2)        Add New Items to August 19, 2003 Agenda

                        (3)        List of Reports Outstanding

                        (4)        Add New Items to August 19, 2003 General Plan Agenda

            (c)        Legislative Update

                        (1)        State

                        (2)        Federal

                                    (a)        Federal Lobbyist Monthly Report

            (d)        Meeting Schedules

                        (1)        Approval of:

                                    (a)        Five City Council Study Sessions on “Getting Families Back to Work”

                                    (b)        Special Driving Strong Economy Committee Meeting

                                    (c)        Cancellation of City Council Evening Session

                                    (d)        Cancellation and rescheduling of General Plan Hearings

            (e)        The Public Record

            (f)         Boards, Commissions and Committees

*                      (1)        Suggestion Award Commission - COUNCIL ACTION TAKEN 8/19/03

            (g)        Council Referrals for Assignment to Administration or Council Appointee

            (h)        Administrative Reviews and Approval

                        (1)        Request from Vice Mayor Dando to use Council General funds to attend the League of California Cities’ Transportation, Communications & Public Works Policy Committee Meeting in Ontario, CA, July 26-30, 2003

                        (2)        Request from Council Member LeZotte to use Council General Funds to attend the League of California Cities Transportation Policy Committee Meeting in Ontario, CA, June 27, 2003

                        (3)        Oral report on status of the Hayes Mansion RFQ

                        (4)        Approve City Auditor’s 2003-04 Workplan

            (i)         Oral communications

            (j)         Adjournment

3.3              Report of the Making Government Work Better Committee – August 13, 2003

            Council Member Campos, Chair
Summary

            (a)        Review of Strong Neighborhoods Initiative Performance Measurements Memorandum

            (b)        Neighborhood Development Center Audit Report

            (c)        Environmentally Preferable Procurement Report

            (d)        Follow-up Report on the Targeted Neighborhood Clean-up Program

            (e)        Oral petitions

            (f)         Adjournment

3.4              Public Hearing on the FY 2003-2004 General Fund Rebalancing Plan.

            Recommendation:  Public Hearing on the:

            (a)        Approval of the 2003-2004 General Fund Rebalancing Plan recommended in the memorandum and detailed in Attachments A and B of the report.

*          (b)        Consistent with prior direction, unfreeze 26 of the 28 General Fund capital projects previously placed on hold pending resolution of the State budget as detailed in Attachment C, and approve the elimination of two one of the frozen General Fund capital projects as part of the above-described rebalancing strategy.

            (c)        Direct staff to return with appropriation ordinance and funding sources resolution amendments and amendments to applicable fee resolutions necessary to implement the above actions.

            (City Manager’s Office)

3.5       Mayor’s Biennial Review of the City’s Code of Ethics.

*          Recommendation:  Approval of Mayor’s Biennial Ethics Review Recommendations.  (Mayor)

            (Rules Committee referral 8/20/03)

4     ECONOMIC & NEIGHBORHOOD DEVELOPMENT

4.1              Report of the Building Strong Neighborhoods Committee

            Council Member Chavez, Chair

4.2              Report of the Driving a Strong Economy Committee

            Council Member Williams, Chair

4.3              Discussion of the City’s current prohibition of the combined uses of gasoline service stations and the retail sale of food, grocery items, and alcoholic beverages.

            Recommendation:  Discussion and direction to the Administration and the City Attorney’s Office regarding possible revision to the City’s current prohibition of the combined uses of gasoline service stations and the retail sale of food, grocery items, and alcoholic beverages contained at Section 20.80.550 of Title 20 of the San José Municipal Code.  (City Attorney’s Office)

            (Deferred from 6/17/03 – Item 4.9)
*RECOMMEND DEFERRAL TO 9/2/03

4.4              Approval of various actions related to the New Civic Center Project.

            Recommendation:  Adoption of a resolution:

            (a)        Finding that solicitation of bids for the following work for the New Civic Center Project would be an idle act under the City’s Municipal Code, Section 14.04.170:  tenant improvements to mechanical, electrical, fire protection, and plumbing systems; and,

            (b)        Delegating authority to the City Manager to negotiate and execute contract change orders to the following contracts to add tenant improvements to mechanical, electrical, fire protection, and plumbing systems: ACCO Mechanical, Rosendin Electric, Transbay, and KDS Plumbing, so long as the sum of all construction contract and change orders for the New Civic Center Project does not exceed the Project Budget of $192 million, as stated in Resolution No. 71204.

            CEQA:  Resolution No. 68905, PP03-08-259.  (Public Works)

5     RECREATION & CULTURAL SERVICES

5.1              Report of the All Children Achieve Committee – August 14, 2003

            Council Member Yeager, Chair

            (a)        Youth Commission Report

            (b)        Continuation of Discussion on the Early Care and Education Strategic Workplan

*          (c)        Report on School Traffic Safety Program - SEE ITEM 6.2 FOR COUNCIL ACTION TO BE TAKEN

            (d)        Oral petitions

            (e)        Adjournment

5.2              Approval to develop a Prioritization Process to strategically implement the City's Trail Program.

            Recommendation:  Approval to develop a Prioritization Process to strategically implement the City's Trail Program utilizing the two supporting processes:

            (a)        An Annual Work Plan to accomplish Greenprint strategic goals.

            (b)        A strategy for developing a Grant-Seeking Work Plan that supports delivery of the Annual Work Plan.

            (Parks, Recreation and Neighborhood Services) 

            [Building Strong Neighborhoods Committee referral 6/16/03 – Item 4.1(d)]

            (Deferred from 6/24/03 – Item 4.9 and 8/12/03 – Item 4.3)

5.3              Approval of the Mabury Park/Penitencia Creek Trail Reach 6 Master Plan. 

            Recommendation:  Approval of the Mabury Park/Penitencia Creek Trail Reach 6 Master Plan.  CEQA: Mitigated Negative Declaration, PP03-04-134.  Council District 4.  (Parks, Recreation and Neighborhood Services)

5.4              Approval of various actions related to the SNAP allocation process.

            Recommendation: 

            (a)        Adoption of a resolution authorizing the City Manager to immediately begin the process of re-opening the Strong Neighborhoods Action and Pride (SNAP) special emphasis grant allocation process for Cycle 17, as approved at the May 6, 2003 City Council meeting.

            (b)        Approval to award SNAP grants of up to $198,842, and recommendation that the remaining SNAP funds of at least $130,000 be held to mitigate possible additional funding reductions. 

            CEQA:  Resolution No. 71042, PP03-08-258.  Council Districts 1, 3, 5, 6, 7, 8, and 10.  SNI:  Blackford, Burbank/Del Monte, Delmas Park, East Valley/680, Gateway East, Greater Gardner, Hoffman/Via Monte, KONA, Spartan/Keyes, Tully/Senter, and Winchester.  (Parks, Recreation and Neighborhood Services)

6     TRANSPORTATION SERVICES

6.1              Report of the Building Better Transportation Committee

            Council Member Cortese, Chair

6.2       Presentation on School Traffic Safety Program.

*          Recommendation:  Presentation on School Traffic Safety Program.  (Transportation)

            [All Children Achieve Committee referral 8/14/03 – Item 5.1(c)]

7     ENVIRONMENTAL & UTILITY SERVICES

8     AVIATION SERVICES

9     PUBLIC SAFETY SERVICES

9.1              Approval of a sole source purchase of portable radios and batteries.

            Recommendation:  Approval of a sole source purchase of 567 Motorola XTS3000 portable radios and 300 batteries from Motorola C & E, Inc., (San Mateo, CA) for a total cost not to exceed $1,111,403.56, including tax and delivery, and authorization for the Director of General Services to execute the purchase order.  CEQA:  Not a Project.  (General Services)

9.2              Approval to award a contract for the Fire Station No. 4 Upgrade Project.

            Recommendation:  Report on bids and award of contract for the Fire Station No. 4 Upgrade Project to the low bidder, D.L. Falk Construction, Inc., in the amount of $754,813, and approval of a contingency in an amount of $113,222.  CEQA:  Exempt, PP02-12-389.  Council District 6.  SNI:  Burbank/Del Monte.  (Public Works/Fire)

9.3       Pilot Volunteer Crossing Guard Program in Council District 5.

*          Recommendation:  Pilot Volunteer Crossing Guard Program in Council District 5.  (Campos)

            (Rules Committee referral 8/20/03)

10     JOINT COUNCIL/REDEVELOPMENT AGENCY

·                   Notice of City Engineer’s Pending Decision on Final Maps

            In accordance with Sec. 19.16.140d of the San Jose Municipal Code, this is notice of the City Engineer's pending decision on the following Final Maps:

            Adjourn to Thursday, August 28, 2003, 9:00 a.m., for a Special Meeting at the San José McEnery Convention Center, Room B.

            This meeting is adjourned in memory of Laura Lemon Murray, a dedicated community advocate, resident of District 7, an exemplary educator at K.R. Smith Elementary School, and a nurturing friend to all.

·                   Open Forum—To be heard jointly with Redevelopment Agency Public Discussion.

·                   Adjournment - This meeting will be adjourned in memory of Laura Lemon Murray, a dedicated community advocate, resident of District 7, an exemplary educator at K.R. Smith Elementary School, and a nurturing friend to all.