To: HONORABLE MAYOR AND From: Frances Edwards-Winslow

CITY COUNCIL

Subject: SEE BELOW Date: 9/16/03

COUNCIL DISTRICT: N/A

SUBJECT: RATIFICATION OF THE APPLICATION FOR PUBLIC SAFETY OVERTIME REIMBURSEMENT AND THE ACCEPTANCE OF GRANT; AND APPROVAL OF A SIGNATURE RESOLUTION AUTHORIZING CERTAIN STAFF TO EXECUTE ACTION TO OBTAIN FUNDS UNDER THE STATE HOMELAND SECURITY GRANT PROGRAM

REASON FOR ADDENDUM

The City of San Jose was notified of the opportunity to receive reimbursement for overtime costs incurred during the Orange Alert period during the recent Iraqi War. Originally we were told that the City would be a subgrantee only, and no amount of reimbursement from the State of California was specified. It was anticipated that Council action would be requested once a specified amount had been approved by the State of California. The actual notice of award received indicated that the City will be a direct grantee, and that completion of the original paperwork constituted a grant application. This information was received by City staff on Friday, September 5, 2003.

RECOMMENDATION

1. That the City of San Jose accepts the award of $252,857 to reimburse the General Fund for portions of the overtime expenses of the Police Department and Fire Department related to the Orange Alert during the Iraqi War of Spring, 2003.

2. That the City of San Jose adopts a resolution designating the Director of Finance, the Deputy Director of Finance, or a Principal Accountant of Finance as the City’s authorized representatives to execute for and on behalf of the City any actions necessary for the purpose of obtaining Federal financial assistance under the State Homeland Security Grant Program.

BACKGROUND

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During the Iraqi War of Spring, 2003 the City of San Jose was required by the Federal Aviation Administration to raise the staffing levels for Police personnel at the Mineta San Jose International Airport. In addition, surveillance personnel were added to the downtown area. The

Fire Department had to augment the number of personnel to plan for and respond to activities related to the Orange Alert level. Based on the amount of expense borne by cities nationally, the Congress included some limited funding for reimbursement for specified public safety overtime costs during specified portions of the Iraqi War of Spring, 2003 in the Iraqi War appropriation bill.

ANALYSIS

The City of San Jose experienced significant excess overtime expenses related to Federal mandates at the airport, and to the need to enhance surveillance and other services citywide. It is prudent to benefit from available funding sources to reimburse the General Fund for these extraordinary expenses.

PUBLIC OUTREACH

Not applicable.

COORDINATION

The collection of overtime information was coordinated with the Police Department and the Fire Department. The preparation of this report was coordinated with the Finance Department, the Budget Office and the City Attorney.

CEQA

Not a project.

Frances Edwards-Winslow

Director, Office of Emergency Services