RULES/AGENCY RULES COMMITTEE
Meeting Report
August 20, 2003
PRESENT: Chair
Dando; Members Cortese and Yeager
ABSENT: Members
Chavez and Williams (excused)
STAFF: City
Attorney Richard Doyle, Assistant City Manager Mark Linder, City Clerk Patricia
O’Hearn, Council Agenda Manager for the Mayor’s Office Jennifer Carlino,
Assistant to the City Manager Deanna Santana, and Redevelopment Agency Liaison
Gary Miskimon
Chair
Dando called the meeting to order at 2:05 p.m.
A. Redevelopment Agency
1. Review September 2, 2003 Draft Agenda
There is no Redevelopment Agency meeting scheduled
for September 2, 2003.
2. Add New Items to August 26, 2003 Agenda
The Committee recommended the following change to the
August 26, 2003 Redevelopment Agency agenda:
● Redevelopment
Board Requests
None.
● Executive
Director Requests
a. Defer
to September 9, 2003, Item 7.1, “Approval of the first amendment to the lease
agreement with Artist & Craftsman Supply.”
● RDA
Counsel Requests
None.
3. Staff Reports Outstanding
Documents
Filed: Report from Redevelopment
Agency Liaison Gary Miskimon, dated August 19, 2003, stating there are two
staff reports outstanding for the August 26, 2003 Redevelopment Agency meeting.
Discussion/Action: The Committee noted and filed the
Redevelopment Agency Liaison’s report.
B. City
Council
1. Review September 2, 2003 Draft Agenda
During review of the September 2, 2003 draft agenda,
the Committee discussed the “Campaign Finance Review and Ethics Board
Interviews” which were deferred from the August 19th Council meeting
to September 2, 2003 and September 9, 2003.
Chair Dando asked why the interviews were being scheduled for two
Council meetings. City Clerk Patricia
O’Hearn and Jennifer Carlino, from the Mayor’s Office, replied that, at the
request of the Mayor’s Office, all five of the interviewees were polled as to
availability on either September 2nd or September 9th,
and all five were not available to interview on the same date; therefore
interviews were scheduled for both dates.
Chair Dando stated that in the future every attempt should be made to
have all interviews on the same day.
The Committee directed the City Attorney to return to Rules Committee
with suggestions for a Council policy governing Council interviews for board/commission
vacancies. The Committee recommended
approval of the September 2, 2003 City Council agenda with one addition:
a. Additions/Changes
(1)
Present a commendation to Scott
Hjeltness for his assistance to police in locating a fugitive in the Berryessa
area (Reed)
2. Add New Items to August 26, 2003 Agenda
The Committee recommended the following additions to
the August 26, 2003 City Council agenda:
● Mayor
and Councilmember Requests
a. Present
a posthumous commendation to the family of Miguel Diaz Ramos to recognize his
contributions to the community (Chavez)
b. Present
a commendation to Mary J. Andrade, co-publisher and editor of La Oferta,
to recognize her for her three first place awards for her bilingual book, Through
the Eyes of the Soul, Day of the Dead in Mexico-Pueblo, Tlaxcala, San Luis
Potosi, Hidalgo and her continuous dedication to the Hispanic community in
San Jose (Chavez)
c. Approve
Mayor’s Biennial Ethics Review Recommendations
(Mayor)
d. Pilot
Volunteer Crossing Guard Program in Council District 5 (Campos)
● City
Manager Requests
a. Approve
a signature resolution for financial assistance to conform to current Federal
law
● City
Attorney Requests
None.
● City
Clerk Requests
None.
3. Staff Reports Outstanding
Documents
Filed: Report from the City
Manager’s Office dated August 19, 2003 listing three staff reports outstanding
for the August 26, 2003 Council agenda.
Discussion/Action: The Committee noted and filed the City
Manager’s report.
C. Legislative
Update
1. State
a. Acceptance of the August 13 State
Legislative Bill Matrix
Documents
Filed: Memorandum from Betsy
Shotwell, Director of Intergovernmental Relations, dated August 14, 2003,
recommending acceptance of the August 13th State Legislative Bill
Matrix.
Discussion/Action: The Committee recommended acceptance of the
August 13th State Legislative Bill Matrix.
2. Federal
There was no report.
D. Meeting
Schedules
Documents Filed: None.
Discussion/Action: The Committee recommended
approval to change the September 28, 2003 Study Session to a Special Council
Meeting to consider “Approval of recommendations related to policy changes and
initiatives related to business development and outcomes from the ‘Getting
Families Back to Work’ ” study sessions.
E. The
Public Record
There was no Public Record filed.
F. Appointments
to Boards, Commissions and Committees
There
were none.
G. Rules
Committee Reviews, Recommendations and Approvals
1. Request from Vice Mayor Dando to use
Council General funds to attend the League of California Cities’ Annual
Conference and Board of Directors Meeting in Sacramento, CA, September 7-10,
2003
Documents Filed: Memoranda from Vice Mayor Pat
Dando dated
August 13, 2003 requesting use of Council General
funds; and from City Clerk Patricia O’Hearn dated August 14, 2003 summarizing
the use of Council General Travel Budget to date.
Discussion/Action: The Committee approved the use
of Council General funds by Vice Mayor Dando to attend the League of California
Cities’ Annual Conference and Board of Directors Meeting in Sacramento,
California, September 7-10, 2003.
H. Oral
Communications
None were presented.
I. Adjournment
The meeting adjourned at 2:30 P.M.
Pat
Dando, Chair
Rules/Agency
Rules Committee