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To: HONORABLE MAYOR AND CITY COUNCIL |
From: Ralph
G. Tonseth |
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Subject: SEE
BELOW |
Date: 09-10-03 |
COUNCIL DISTRICT: City-Wide
SUBJECT: APPROVAL
OF A FOURTH AMENDMENT AND CONTINUATION AGREEMENT TO THE CONSULTING AGREEMENT
WITH BEARINGPOINT, INC. (formerly KPMG CONSULTING, INC.) FOR SERVICES IN
CONNECTION WITH THE SELECTION AND IMPLEMENTATION OF AN INTEGRATED AIRPORT
ACCOUNTS RECEIVABLE AND PROPERTY MANAGEMENT SYSTEM
RECOMMENDATION
Approval of a Fourth Amendment and Continuation Agreement to the Consultant Agreement with BearingPoint, Inc., for services in connection with the selection and implementation of an Integrated Airport Accounts Receivable and Property Management System, to extend the term of the agreement from June 30, 2003 to June 30, 2004.
BACKGROUND
Under
the authorization of Resolution No. 68294, adopted June 30, 1998, the City
entered into an agreement with KPMG LLP to provide consulting services for the
development of an Integrated Airport Accounts Receivable and Property
Management (AR/PM) System RFP and for project management through system
implementation and acceptance at a total cost not to exceed $300,000.
On
June 22, 1999, Council approved a First Amendment to the Agreement. The amendment extended the term to June 30,
2000.
On
June 27, 2000, Council approved a Second Amendment to the Agreement. This amendment extended the term to June 30,
2001 at no increase in compensation.
On
January 8, 2002, Council approved a Third Amendment to the Agreement. This amendment assigned the agreement to
KPMG Consulting, Inc., modified the scope of services, revised the hourly rate
schedule, revised the Compensation Schedule to reflect the modification to the
scope of services and extended the term to June 30, 2003.
Effective
October 2, 2002, KPMG Consulting, Inc., changed its name to BearingPoint
Inc. This was a change of name only and
did not affect any rights or obligations under the existing contract.
ANALYSIS
The
agreement requires BearingPoint to provide services for a series of tasks
including industry analyses, current Airport and City business process
analyses, RFP development and issuance for a software vendor, various
presentations and a pre-proposal conference; all which have been completed
successfully. The final obligation
currently underway covers system acceptance testing and performance of the
software system against the detailed functional and technical requirements.
Council
approved the selection of a software vendor on October 1, 2002. The project plan estimates a ‘go-live’ date
of November 3, 2003. Staff anticipates
that it will require the consulting services of BearingPoint for an additional
twelve (12) month period to complete the project through the final new system
acceptance and post-production review and issue resolution.
PUBLIC OUTREACH
Not applicable
COORDINATION
This memorandum has been coordinated with the City Attorney’s Office, the Planning Department and the Risk Manager’s Office.
BUDGET REFERENCE
This is an extension to the term of the agreement at no additional compensation.
CEQA
Not a Project.
RALPH G. TONSETH
Director of Aviation
Airport Department