To: HONORABLE MAYOR AND From:
Katy Allen
CITY COUNCIL Sara L. Hensley
Subject: EVERGREEN COMMUNITY CENTER Date: 09-26-03
EXPANSION REBID PROJECT
Council District: 08
REASON FOR SUPPLEMENTAL MEMO
To provide additional information
after bids were opened.
RECOMMENDATION
Report on bids and award of contract for the Evergreen
Community Center Expansion Rebid Project to the lowest responsive bidder,
I.C.C. General Contractors in the amount of $949,347 to include base bid and
Add Alternates 1a, 1b, 2, 3, 5, 7, 8 and approval of a contingency in the
amount of $93,000. CEQA: Exempt:
PP02-05-103
ANALYSIS
Bids
are opened on September 18, 2003 with the following results.
|
Contractor |
Base
Bid |
Total Add Alternates |
Total
Bid |
Variance
Amount |
Over/ (Under) Percent |
|
Chegwin Construction (San José) |
$1,460,000 |
$146,000 |
$1,606,000 |
$563,650 |
54 |
|
John Plane Construction (Burlingame) |
1,254,000 |
115,900 |
1,369,900 |
327,550 |
31 |
|
Tinney Construction
(Redwood City) |
1,223,864 |
152,312 |
1,376,176 |
333,826 |
32 |
|
Rushford Construction Inc. (Santa Clara) |
1,129,000 |
71,900 |
1,200,900 |
158,550 |
15 |
|
Frank Surian & Sons, Inc. (Gilroy) |
1,109,627 |
65,038 |
1,174,665 |
132,315 |
13 |
|
Kin Wo Construction |
1,080,000 |
82,647 |
1,162,647 |
120,297 |
12 |
|
HRB Construction (San José) |
1,059,673 |
103,452 |
1,163,125 |
120,775 |
12 |
|
Robert A. Bothman Inc.
(San José) |
981,350 |
126,400 |
1,107,750 |
65,400 |
6 |
|
Engineer’s Estimate |
950,000 |
92,350 |
1,042,350 |
--- |
--- |
|
I.C.C. General Contractors
(Sunnyvale) |
868,270 |
81,077 |
949,347 |
(93,003) |
(9) |
|
Contractor |
Add Alt. No. 1a |
Add Alt. No.
1b |
Add Alt. No. 2 |
Add Alt. No. 3 |
Add Alt. No. 4 |
Add Alt. No. 5 |
Add Alt. No. 6 |
Add Alt. No. 7 |
Add Alt. No. 8 |
|
Chegwin
Construction |
$22,000 |
$15,000 |
$24,000 |
$42,000 |
$22,000 |
$25,000 |
$147,000 |
5,000 |
$13,000 |
|
John
Plane Construction |
33,000 |
5,800 |
6,100 |
41,000 |
25,000 |
16,000 |
105,000 |
4,000 |
10,000 |
|
Tinney
Construction |
32,247 |
11,160 |
6,381 |
67,384 |
25,434 |
25,254 |
143,488 |
3,743 |
6,143 |
|
Rushford
Construction |
33,000 |
5,300 |
5,100 |
15,000 |
22,500 |
5,100 |
100,600 |
6,600 |
1,800 |
|
Frank
Surian & Sons |
17,710 |
6,118 |
5,410 |
20,488 |
22,188 |
5,346 |
108,390 |
8,903 |
1,063 |
|
Kin
Wo Construction |
33,099 |
5,758 |
3,998 |
33,077 |
22,632 |
2,020 |
106,356 |
4,022 |
673 |
|
HRB
Construction |
34,446 |
21,396 |
6,581 |
27,944 |
26,606 |
4,856 |
100,155 |
4,144 |
4,085 |
|
Robert
A. Bothman Inc. |
19,600 |
1,500 |
25,200 |
42,600 |
24,400 |
25,700 |
98,000 |
4,300 |
7,500 |
|
Engineer’s Estimate |
34,500 |
2,000 |
9,200 |
30,000 |
35,000 |
6,900 |
92,000 |
4,000 |
5,750 |
|
I.C.C.
General Contractors |
25,287 |
4,820 |
15,680 |
22,000 |
20,476 |
3,540 |
92,000 |
4,000 |
5,750 |
Staff determined that I.C.C. General
Contractors submitted the lowest responsive bid based on the base bid and three
add alternates within the engineer’s estimate. Staff reviewed the bids and decided
to award Add Alternates 1a, 1b, 2, 3, 5, 7 and 8 in addition to the base bid to
I.C.C. General Contractors.
The
contingency amount of $93,000.00 is appropriate for this project, and is
consistent with Council Policy.
Construction will begin in December
2003 with beneficial use in Summer 2004.
COST IMPLICATIONS
1.
AMOUNT OF RECOMMENDATION:
$949,347
2. COST OF PROJECT:
|
Construction |
$ 949,347
|
|
|
Project
Delivery |
528,000 |
* |
|
Construction
Contingency |
93,000 |
|
|
TOTAL |
$ 1,570,347 |
|
* $381,454 was expended/encumbered through
2000-2001, 2001-2002 and 2002-2003 for Project Delivery costs.
BUDGET
REFERENCE
|
Fund # |
Appn # |
Appn. Name |
RC# |
Total Appn. |
Amt. For Contract |
Adopted Budget Page |
Last Budget Action (Date) |
|
386 |
6711 |
Evergreen Center Expansion |
112693 |
430,000 |
419,000 |
Page 520 |
|
|
375 |
6711 |
Evergreen Community Center
Expansion |
112693 |
763,000 |
530,347 |
Page 654 |
|
|
|
|
Total |
|
1,193,000 |
949,347 |
|
|
CEQA
Exempt:
PP02-05-103
KATY ALLEN SARA
L. HENSLEY
Director,
Public Works Department Director,
Parks, Recreation and Neighborhood Services Department