Subject: APPROVAL OF OPTION TO PURCHASE ADDITIONAL LIGHT FIXTURES

RECOMMENDATION

Approve an option to purchase 565 additional light fixtures from Electrical Distributors

(San Jose) at the same bid price at a total cost of $148,888.80, including tax, and authorize the Director of General Services to execute a purchase order.

BACKGROUND

The Airport has requested the purchase of 565 additional light fixtures for Airport Parking garages. The additional units are the second phase of a lighting project, which will result in saving 130 watts of energy for each fixture, provide better lighting and uniform aesthetics and light patterns in the garages.

ANALYSIS

Pursuant to San Jose Municipal Code 4.04, the City Manager, or designee, has authority to purchase supplies, equipment and general services up to $100,000. This authority has been delegated to the Department of General Services. When awards based on an individual bid reach a cumulative total exceeding $100,000, all future awards relative to that bid are presented to Council for award.

The purchase of 135 light fixtures from the low bidder meeting specifications, Electrical Distributors, was awarded on August 22, 2000. The total of that award was $35,657.55, including tax. With the approval of the option for $148,888.80, the total award from this bid process will be $184,546.35. Therefore, City Council approval is required.

The original notice inviting bids was published on July 20, 2000. Additionally, bids were mailed to nineteen (19) vendors. Bids were publicly opened on August 7, 2000. A total of six (6) bids

were received for these units. Electrical Distributors submitted the lowest unit price for these units.

Electrical Distributors offered additional units at the same bid pricing for up to one (1) year from original bid award. The units to be purchased are identical to the units originally bid and are at the same bid price.

PUBLIC OUTREACH

The original bid was advertised in the San Jose Post Record and was placed on the City of

San Jose worldwide web site.

COORDINATION

This memorandum was coordinated with the City Attorney’s Office and the Airport.

BUDGET REFERENCE

Funding: Airport Renewal and Replacement Fund 527

Budget Amount: $1,087,000.00

Budget Document: 2001-2002 Proposed Capital Budget, p. 59

Francis B. McVey

Director of General Services (Acting)