ENTERTAINMENT OPERATING HOURS
Saturday, October 11, 2008, 10:00 a.m. to 4:00 p.m.
NOTIFICATIONS
Notifications of selection and tentative performance times will be made by Tuesday, September 4, 2007.
PERFORMANCE LOCATIONS
Performances will be ongoing throughout the stated hours at various locations at Lake Cunningham Park.
PERFORMANCE CONTENT
Performances should add to the multicultural theme of Day in the Park. These can include performance styles specific to a particular religious orientation but should not be used to proselytize or overtly promote any one faith over another.
The entertainer acknowledges that Day in the Park is a family-oriented event and agrees that any material performed will be suitable for all ages and free of any content that would be inappropriate for a diverse, multicultural and multigenerational audience.
ASSIGNMENT OF PERFORMANCE TIME
A completed application must be received by the deadline. Specific time assignments will be negotiated with each entertainer and MUST be adhered to without exception.
LENGTH OF PERFORMANCE and SETUP/BREAKDOWN
Performances will be approximately 10-15 minutes in duration, excluding setup and breakdown. Setup and breakdown time allowances shall not exceed 10 minutes for each.
CALL TIME
Please arrive at least 30 minutes prior to performance time. Upon arrival, check in with the Welcome Booth and they will direct you to the Stage Manager.
EQUIPMENT and PERSONNEL (FESTIVAL PROVIDED)
Day in the Park will provide the following stage equipment and support personnel:
Staging suitable for the performance to include:
- Stage, performance space of 32' x 20' or 20' x 20', with overhead protection from adverse weather conditions (not to include wind or rain of extreme nature)
- Stage surface suitable for dance with the understanding that all dancers are performing with shoes. No guarantee is made as to the stage floor condition; no dancer will be permitted to perform without shoes or if they must, will perform at their own risk.
- Sound system with cassette and CD players, microphones with stands (3 vocal, 3 instrumental)
- Stage Manager and volunteers to assist with setup and breakdown of entertainer equipment
- Master of Ceremonies to introduce Entertainers
PLEASE NOTE
Entertainers should arrive ready to perform. There will no changing areas. Holding areas for the stage are visible to the public and there is not adequate dressing room support for onsite changing and/or makeup. Please let us know if this presents a significant problem.
EQUIPMENT (TO BE BROUGHT BY THE ENTERTAINER)
Please provide a list of the number of people performing and a list of the equipment being brought with you. Please provide a diagram of your set up or description of what you will be doing on stage (see application).
SUPPORT MATERIALS
All applications must include sufficient documentation to illustrate the performance content, the cultural orientation of the performance and the nature of the performing group; i.e. a school, church, individual, club or other type of group. Documentation can include CD’s, demo tapes, videos, photos, letters from other events or venues, brochures and/or similar material.
COPYRIGHT
The entertainer accepts sole responsibility for any and all applicable copyright, royalty, and/or licensing requirements associated with this engagement.
REMUNERATION
Performers will not be paid for their performance service.
GROUP PROMOS
If your group has tapes, CDs, posters and/or other appropriate promotional materials they would like to sell at the festival let the contact person know ahead of time. There will be an area available for you to conduct sales. You will need to be responsible for the manning of the sales and cash bank if needed. This information should also be on the promo index card, which will be provided so the emcee can announce this throughout the day of the festival. Sales are limited to immediately following the performance during the changeover time.
If groups want their background information introduced by the Emcee, we will need a biography on your group by September 25, 2007.
CONTACT PERSON ON FESTIVAL DAY
Bushra Rasheed and Michelle Pelayo.
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