3/4/80

Rev & Ret 9/3/91

Rev 10/91

City of San José

CENTRAL SERVICES SUPERVISOR (1516)

CLASS PURPOSE

Under direction, performs work of moderate difficulty in the supervision of the Central Services Section of the Purchasing Division including: the stores accounting, auditing and billing functions; printing services; the mail room; and the City recycling, record retention, surplus equipment, and auction programs. Performs related work as required.

TYPICAL DUTIES AND RESULTS (Any one position may not include all the duties listed, nor do the examples cover all the duties which may be performed.)

• Administers the surplus materials and equipment program. 
• Supervises pick-up and storage of materials and equipment. 
• Contacts departments for possible use of surplus items. 
• Researches means of disposal of equipment through bid process, City auction or other means.  
• Sets up and coordinates City auctions.
• Administers the City recycling program. Establishes and supervises collection methods, sets up routes, locates and negotiates contracts with recyclers. 
• Establishes and supervises a billing system to charge back to departments recycling costs.
• Supervises the Record Retention Center. Establishes and oversees the procedures for transfer and retrieval of records and destruction of records.
• Supervises and coordinates the mail delivery to all City departments.
• Serves as Purchasing's computer system administrator. 
• Trouble shoots hardware and software problems; assists in the writing of purchasing and inventory control programs to assist Storekeepers in analyzing stock usage and establishing minimum and maximum stock levels.
• Supervises the computerized warehouse inventory control system functions which includes input of daily receiving and issuing, annual physical inventories, transfers of inventory from warehouse to warehouse, monthly billing of departments for stock.
• Supervises the functions of Quick Copy and Printing Services. 
• Coordinates with buyers to determine print jobs to be sent to outside vendors.
• Supervise the transfer of stolen property from Police property to the City for sale at auction.
• Schedules, assigns, supervises and evaluates staff and their work.
• Participates in planning and preparing budgets for Mail Room; Quick Copy and Printing Services; Records, Auction, Recycle and Surplus programs and Central Services.

Typical End Results Include:

Utilization of all possible equipment. Disposal of surplus equipment at best price for the City. Effective inventory control system that ensures accurate record of inventory, issuances, receipts, expenditures and department billings. Effective recycle program that ensures all recyclable materials are collected and City collects best price for recycled products.

DISTINGUISHING CHARACTERISTICS

This is a single position class that reports to the City Purchasing Manager and responsible for Central Services. If differs from the classification of Warehouse Supervisor in that the latter supervises the receipt, storage, issuance and inventory control functions of a major warehouse.

QUALIFICATIONS

Minimum Knowledges, Skills and Abilities

• Knowledge of supervisory methods, principles and practices.
• Knowledge of computer based inventory control systems, purchasing systems and record keeping functions.
• Knowledge of storekeeping functions including receipt, issuance, storage, distribution and proper methods of inventory control.
• Knowledge of governmental budgeting and accounting systems.
• Knowledge of fund and cost accounting practices and controls.

Competency Knowledges, Skills and Abilities

• Knowledge of City purchasing system.
• Knowledge of City accounting systems.
• Ability to effectively manage, direct and administer computer-based inventory system.
• Ability to effectively administer City-wide recycling program.
• Ability to effectively plan, organize, supervise a City-wide surplus program.
• Ability to effectively plan, organize and supervise the City record retention program.

Training And Experience

Any combination of training and experience equivalent to completion of undergraduate coursework from an accredited college or university and two (2) years of experience in the supervision of a large warehousing facility including issuance, receipt, storage, and distribution and inventory control of a wide-variety of commodities.

License/Certificates

Possession of a valid driver's license authorizing operation of a motor vehicle in California.

(Formerly Stores Supervisor)

9975P/1090P