YARDMASTER (1552)

Rev. 5/97

City of San José

YARDMASTER (1552)

CLASS PURPOSE

Under direction, performs work of considerable difficulty in the supervision of a variety of warehouses and storerooms, departmental safety program, drayage and messenger service, U.S. mail service, record center management, and service yard maintenance. Performs related work as required.

TYPICAL DUTIES AND RESULTS (The position may not include all the duties listed, nor do the examples cover all the duties which may be performed.)

Supervises the staffing of the Water Pollution Control Plan (WPCP) Water Recycling Station and oversees recycled water sales.
Prepares and files hazardous waste generator tax returns with the State of California Franchise Tax Board for hazardous waste shipped off the WPCP site for disposal or recycling.
Oversees and coordinates the Hazardous Materials Management Plan (HMMP), which involves the storage and location of hazardous materials at WPCP.
Oversees and monitors hazardous waste accumulation and storage. Monitors compliance of the Risk Management and Prevention Program (RMPP) for the WPCP site, specifically with chlorine and sulfur dioxide. Coordinates these activities with the Santa Clara County Health Department/Office of Toxics Enforcement.
Supervises and directs the receipt, inspection, storage, and issuance of a wide variety of materials, supplies, and equipment for various warehouses and storerooms. Develops and implements methods for improving storage space utilization, including items requiring special handling and storage.
Supervises delivery crews.
Supervises office staff in preparation of requisitions, correspondence, maintenance of supporting files and records, and in computer operations. Schedules, assigns, trains, and evaluates staff and their work.
Prepares budget requests.
Supervises operation of Mail Room. Supervises operation of records center. Directs management of surplus property and salvage material accumulated by City departments.
Responsible for space allocations, security, parking, traffic control, and maintenance of the assigned area.
Responsible for a hazardous material program.

Typical End Results Include:

Effective warehousing operation that provides supplies and material in a timely fashion.
Ensures hazardous materials are properly acquired, stored, and disposed.
Effective inventory control practices.
Effective inter-departmental routing and delivery service to city departments.
Effective management of incoming and outgoing U.S. mail and associated services.
A safety program which will prevent injury to employees and reduce compensation costs.
A system for safeguarding, storage, and scheduled disposal of inactive public records.

DISTINGUISHING CHARACTERISTICS

The incumbent develops and implements a highly complex, comprehensive, and effective storage, distribution, inventory, and record keeping program. The incumbent exercises a high degree of independence and judgment in the performance of the assigned duties. Supervision is exercised over a relatively large warehouse and other staff involved in all phases of warehousing, records management, messenger, delivery, drayage, and mail activities. This class differs from the class of Warehouse Supervisor in that the functional responsibilities of the Yardmaster are significantly more diverse, being responsible for service and maintenance, safety liaison, and mail and delivery services. In addition, there is a substantial amount of interaction with other departments of the City and outside agencies and must be able to communicate effectively in carrying out the duties of the position.

QUALIFICATIONS

Minimum Knowledge, Skills and Abilities

Knowledge of warehousing principles and practices, including receipt, issuance, storage, distribution, and record keeping functions.
Knowledge of use of computers, including the input and retrieval of information.
Knowledge of methods of inventory control.
Knowledge of the principles and practices of supervision.
Knowledge of the principles and practices of hazardous materials handling, storage, and disposal.
Knowledge of pertinent safety practices and procedures. Ability to supervise and motivate the work of others.
Ability to establish and maintain effective working relations with others. Ability to train staff on safety practices and other warehousing functions.

Competency Knowledge, Skills and Abilities

Knowledge of "just-in-time", and other cost-effective inventory practices.
Ability to plan, organize, and direct a large scale storekeeping function involving several large warehouses and storerooms.
Ability to obtain OSHA, EPA, and DOT hazardous materials and waste certification.

Education

Completion of two (2) years of college in purchasing or material management.

Experience

Five (5) years of increasingly responsible storekeeping or warehousing experience, with two (2) of these years in a supervisory capacity.

Acceptable Substitutions

Experience in purchasing, hazardous materials management, or inventory control management at a journey level may be substituted for the two years of college in purchasing or material management on a year for year basis.

Licenses/Certificates

Possession of a valid California driver's license.
Possession of Hazardous Materials Management Certificate or an Environmental Safety and Health Management Certificate required within one (1) year of appointment.

(3/80), (Rev. 3/85), (Rev. 5/97)

1552s001.doc