4/80
Rev 12/80
City
of San José
ASSISTANT CITY CLERK (U) (1613)
CLASS PURPOSE
This is a position in the unclassified civil service. Under
general direction, the incumbent of the position performs supervisory and
administrative work of considerable difficulty in planning, coordinating, and
directing the functions of the City Clerk's Office. Performs related work as
required.
TYPICAL DUTIES AND RESULTS
(The position may not include all the duties listed, nor do the examples cover
all the duties which may be performed.)
Prepares Council Chambers for meetings and takes notes during
meetings; reviews Council actions and dictates synopsis, correspondence and/or
reports relating to such meeting. Prepares budgets for City Clerk's office, City
Council, City Elections, and Civil Service Commission and Administrative Appeals
Commission, and approves expenditures from those budgets. Edits minutes of City
Council meetings for completeness and accuracy. Verifies zoning protests and
calculates percentage of protest. Directs and supervises professional and
clerical staff in performance of duties, functions and responsibilities related
to the Office of City Clerk. Typical End Results Include: Provides an agenda for
the City Council, and other committees as specified; ensures that actions by the
Council are recorded properly; and ensures the ongoing effective and efficient
operation of the Office of City Clerk.
DISTINGUISHING CHARACTERISTICS
The incumbent in this single position class supervises the technical work
of the Office of the City Clerk to include the supervision of all professional and clerical employees. The incumbent of this position exercises
administrative functions as assigned by the City Clerk.
QUALIFICATIONS
Minimum Knowledges, Skills and Abilities
-
Knowledge of the functions and procedures of the Office of City Clerk.
-
Knowledge of the organization of municipal, regional, and State
government.
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Knowledge of the principles and practices of public administration.
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Knowledge of basic accounting and budget procedures.
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Ability to review documents for completeness.
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Ability to interpret and apply laws, rules and regulations.
-
Ability to take notes during meetings, and dictate miscellaneous
correspondence as required.
Competency Knowledges, Skills and Abilities
Training and Experience
Any combination of training and experience equivalent to completion of
advanced undergraduate coursework from an accredited college or university, and four years of increasingly responsible administrative experience including
one (1) year in supervising professional and clerical staff in the performance
of duties, functions and responsibilities similar to those in the Office of the City Clerk.
Licenses/Certificates
Possession of a valid California Driver's License may be required.
(5829P/0379P)