11/03

City of San José

SECTION MANAGER, CAE (1641)

 CLASS CODE: 1641    
DEPARTMENT:

Convention, Arts & Entertainment		 ACCOUNTABLE TO:

Varies		 FLSA STATUS:

Exempt

CLASS SUMMARY:

   Incumbents are responsible for managing a section such as the Arts Program, Special Events Program or the Events and Technical Services Program within a Division of a Convention, Arts & Entertainment Department. The section typically includes higher levels of professional or technical personnel and supervision is generally through subordinate supervisors.

DISTINGUISHING CHARACTERISTICS:

   The CAE Section Manager typically reports to a Division Manager, but may report directly to a Deputy Director in the organization where the Deputy Director manages a Division. The CAE Section Manager is distinguished from the Division Manager, who has responsibility for an organization with more budget responsibility and impact on the community or the customer base, and reports to the Department Director or Deputy Director. The Section Manager, CAE is distinguished from the lower level Unit Manager (who may have a variety of different titles including Superintendent or Supervisor ) who directly supervises lower levels of professional, technical and support personnel.

Training and Experience (positions in this class typically require):

   Bachelor’s Degree in a closely related field and five years of progressively responsible experience, including two years of supervisory experience, or any equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing Requirements:

· Some positions may require specific licenses

Knowledge (position requirements at entry):

Knowledge of:

· Applicable rules, laws, and regulations;

· Public administrations principles;

· Basic finance principles including budget and costing practices;

· Program evaluation methods;

· Leadership and management principles;

· Human resources practices and principles;

· Administrative policies and procedures;

· Theories and principles related to area of assignment;

· Issues and trends in area of assignment.

Skills (position requirements at entry):

Skill in:

· Planning and monitoring budgets;

· Preparing and giving presentations;

· Preparing formal written reports and technical reports;

· Conducting staff meetings;

· Negotiating with outside agencies;

· Allocating resources;

· Using basic office equipment.;

· Supervising and motivating employees;

· Organizing multiple tasks simultaneously;

· Conducting and analyzing research;

· Developing and implementing projects;

· Communication, interpersonal skills as applied to interaction with coworker, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

DUTY

NO.		 TYPICAL CLASS ESSENTIAL DUTIES: (These duties are a representative sample; position assignments may vary.)

FREQUENCY
1. Supervises subordinate supervisory and other staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; and, making hiring, termination, and disciplinary recommendations.  Daily

20%
2. Develops and implements section goals, objectives, and guidelines, utilizing resources effectively to improve efficiency and effectiveness.  Daily

15%
3. Develops policies for the section and participates in the development of policy for the Division. Daily

10%
4. Plans and administers budgets to include expenses and revenue.  Daily

15%
5. Directs allocation of grant funds; negotiates and administers contracts, agreements, and leases.

Weekly

10%
6. Provides advice and consultation to subordinate staff, co-workers, and other managers in area of expertise.  Weekly

10%
7. Presents reports and information to the City Council, boards, committees, and other sections, Divisions or Departments. Weekly

10%
8. Ensures the section’s compliance with federal and state laws, rules, and regulations and local codes and standards. Weekly

10%
9. Performs other duties of a similar nature or level. AsRequired

Physical Requirements:

   Positions in this class typically require: reaching, fingering, talking, hearing, seeing and repetitive motions.

   Incumbents may be subjected to travel.

   Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Classification History:

   Established 11/03; s000

   The following classifications were consolidated into this new classification:

· Downtown Promotions & Events Director (6314)

· Arts Program Director (6312)

· Event & Technical Services Supervisor (6341)