7/7/80

City of San José

ASSISTANT TO THE CITY MANAGER (U) (1683)

CLASS PURPOSE

TYPICAL DUTIES AND RESULTS (The position may not include all the duties listed, nor do the examples cover all the duties which may be performed.)

• Coordinates activities and provides information and staff reports to assist City Council members in serving as members of City task forces, legislative committees and fulfilling other intergovernmental responsibilities. 
• Provides staff support for City Council members in their activities involving the Intergovernmental Council, League of California Cities and National League of Cities.
• Coordinates activities and provides staff support to Council Committee on Administrative Services.
• Monitors and analyzes pending legislation affecting the City. 
• Ensures that City Council and Administrative Services Committee are aware of contemplated legislation that may affect policy or operations. 
• Coordinates development of City position with guidance from Council, City Manager, and various departments and ensures position is communicated to City legislative delegation.
• Develops the capability to oversee the performance of the organization in meeting the City’s goals and in carrying out specific directives of the City Manager.
• Develops and coordinates special programs such as those for disabled persons.
• Develops and ensures the coordination of a City—wide Affirmative Action Plan/Program with all City departments, advisory boards, Civil Service Commission, community based organizations and other public agencies.
• Provides guidance and assistance to department Directors, and Department Affirmative Action Officers to ensure the implementation of the City’s Equal Employment Opportunity policy applicable to their areas of responsibility.
• Directs the investigation and provides for resolution of complaints of discrimination; analyzes personnel and management patterns and practices impacting upon individual complaints of discrimination; responds to complaints of discrimination filed with State and Federal agencies.
• Establishes and maintains liaison with a diversity of individuals, community groups and organizations to ensure that the City’s programs are effectively accomplished.
• Provides coordination and oversees programs of a City—wide nature encompassing several departments. 
• Analyzes and develops solutions for special problems and planning projects as assigned by the City Manager. 
• Determines and directs pilot programs to test feasibility for potential new projects.
• Studies City organizations, operations and services to make recommendations to improve quality. 
• Carries out special studies, investigations and prepares reports and recommendations to the City Manager.
• Resolves major problems which are confidential, controversial or of major significance to the organization.
• Meets with citizens groups, legislative bodies and the general public to explain current and future City projects. 
• Represents the City Manager as assigned; meets the public, businesses, professional and industry groups; resolves complaints; prepares and delivers talks; attends meetings and conferences.

Typical End Results Include: Ensuring that City Manager directives are carried out; providing input for more effective and efficient organizational structure so that the administration can accomplish its goals and objectives; developing the City’s position on or response to pending governmental or intergovernmental legislation and issues; the effective initiation and utilization of grant funds for City projects and programs; the effective staff support of appropriate Council committees. Developing and revising the Citywide Affirmative Action Plan/Program; investigating and resolving discrimination complaints, and researching and analyzing existing patterns and practices of employment to develop and recommend procedures which contribute toward a non-discriminatory work environment. Developing more effective new programs throughout the organization; researching and analyzing programs or problems Citywide. Actions that achieve increased responsiveness of the City Manager’s Office to citizens and business groups.

DISTINGUISHING CHARACTERISTICS

QUALIFICATIONS

• Knowledge of the principles of public administration.
• Knowledge of the principles of organization, administrative and public finance.
• Ability to communicate well in both written and oral form.
• Ability to compile, organize and summarize statistical, economic and highly technical data.
• Ability to prepare clear and concise reports.

Competency Knowledges, Skills and Abilities

• Knowledge of the principles, and practices of supervision.
• Knowledge of the principles, and practices of planning and programming in the City of San Jose.
• Knowledge of the organization, function and processes of the City of San Jose.
• Ability to quickly identify the key issues related to a decision and recommendations.
• Ability to understand all facets of local government.
• Ability to make difficult and complex decisions and to develop consensus.
• Ability to perform under high levels of stress and with constant time limitations.
• Ability to delegate effectively and encourage development of key staff throughout the organization.
• Ability to analyze problems, create solutions and motivate others to adopt effective courses of action.
• Ability to stimulate and motivate individuals and groups to achieve desired goals.

Training and Experience

1683s000