9/19/86
Rev 4/92

City of San José

FLEET MANAGER (3316)

CLASS PURPOSE
   Under general direction, manages the vehicle and equipment fleet of the City of San Jose. The position is responsible for overall direction of the vehicle maintenance division through subordinate supervision and staff. Performs related work as required.

TYPICAL DUTIES AND RESULTS (Any one position may not include all the duties listed, nor do the examples cover all the duties which may be performed.)

• Plans, directs and coordinates the activities of the vehicle maintenance division in connection with the installation, maintenance and repair of a wide variety of automotive machinery and equipment.

• Administers a comprehensive vehicle maintenance and repair program for the City's automotive equipment, heavy equipment and other special equipment.

• Administers the Vehicle Maintenance and Operating intergovernmental service fund.

• Directs the operation of the Equipment Management Information System (EMIS), a computer system tracking vehicle and equipment maintenance, cost and repairs.

• Develops and enforces the administrative procedure's and policies for the vehicle maintenance division of the General Services Department.

• Through subordinate supervisory personnel, assigns, trains, supervises and evaluates a very large staff and their work; makes recommendations on employment, retention, promotion, demotion, and other personnel actions.

• Prepares, develops and manages the approved divisional budget.

• Establishes and standardizes vehicle and equipment replacement policies including leasing and buying.

• Develops, installs and maintains systematic procedures of preventative maintenance for vehicles and equipment.

• Analyzes and determines the appropriateness of either buying or leasing vehicles and equipment for the City.

• Analyzes and establishes procedures, scheduling, priorities and workflow.

• Interprets policy and procedures to subordinates.

• Typical End Results Include: The delivery of a high quality vehicle maintenance program which meets the needs of the corresponding department; maintaining a competent and motivated workforce; the planning and controlling of operating and capital expenses; the enforcing and standardizing of departmental policies and procedures.

DISTINGUISHING CHARACTERISTICS
   This is a single position class in the classified service. The incumbent reports to the Assistant Director of General Services and is responsible for managing the City's fleet of vehicles. This class differs from the next lower class of Fleet Operations Manager in that the incumbent of the latter is supervised by this class.

QUALIFICATIONS

Minimum Knowledges, Skills and Abilities

• Knowledge of the principles, methods and practices pertaining to the management of an equipment maintenance facility.

• Knowledge of tools, lubricants, and procedures in the repairing of a variety of automotive and heavy equipment.

• Knowledge of the principles and practices of supervision and training.

• Knowledge of budget preparation and administration.

• Knowledge of automotive equipment specifications and maintenance standards.

• Knowledge of the business practices applicable to fleet management, including a variety of charge-back systems.

• Knowledge of applicable vehicle codes and other legal requirements pertaining to vehicles in California.

• Knowledge of economic practices in acquisition and disposal of vehicles and equipment.

• Ability to direct the operation and maintenance of a large fleet of automotive vehicles and other types of equipment.

• Ability to perform administrative and supervisory work of considerable difficulty.

• Ability to solve problems and make effective decisions.

• Ability to prepare, analyze and interpret reports.

• Ability to relate effectively to subordinates and other city personnel.

• Ability to express oneself clearly and concisely, both orally and in writing.

Competency Knowledges, Skills and Abilities

• Knowledge of the City of San Jose's accounting and budget system.

• Knowledge of the City's Affirmative Action program and Civil Service system.

• Knowledge of the maintenance characteristics and requirements of City automotive machinery and equipment.

• Ability to effectively staff and manage the Vehicle Maintenance Division.

• Ability to manage the vehicle intergovernmental fund and an effective system of vehicle replacement and replacement cost charge-back to users.

Training and Experience
   Any combination of training and experience equivalent to a Bachelor's degree in Public Administration, Business Administration or Fleet Management and eight (8) years experience in fleet management, including at least four (4) years as a supervisor or manager.

Licenses/Certificates
   As a condition of employment, possession of a valid State of California Class A or B driver's license with applicable endorsements may be required in the performance of job duties.

(6200q/0368P)