Examination Assistant/(1120PT)

5/15/80

Rev & Ret 11/29/83

Rev 12/9/86

Rev 3/90

City of San José

EXAMINATION ASSISTANT (Part-time) (1120)

CLASS PURPOSE

Under general supervision, performs work of routine difficulty in the administration of written, oral, practical and other examinations as required. Performs related work as required.

TYPICAL DUTIES AND RESULTS (Any one position may not include all the duties listed, nor do the examples cover all the duties which may be performed.)

Transports examination materials such as applications, roll sheets, sign-in sheets, exam booklets, answer sheets, pencils, writing materials and other items to testing site by carrying or carting them in boxes, and preparing instructions. Administers written examinations by: checking identifications, issuing exam materials, seating examinees, monitoring conduct of examinees during the exam, controlling entry, exit, noise, and physical comfort at the site and handling problems as they arise through the application of established procedures. Collects and secures exam materials for safe storage. Compiles detailed, routine tabular reports regarding applicant data on all examinations by counting and tabulating figures. Administers examination review period by setting up appointment times, checking in and checking out examinees, monitoring the review process and collecting any written materials as examinees leave. Checks and records all incoming test materials; packages and mails examination materials back to testing agency as required.

DISTINGUISHING CHARACTERISTICS

Responsibilities of this class involve the setting up, proctoring and scoring of examinations, and the storage and security of exam files and materials. Incumbents receive general supervision, and exercise judgment and initiative in carrying out their work assignments. Positions in this class are part time. Work schedules include regular office hours, nights, and Saturdays. This class normally receives supervision from the Principal Clerk in the Employment and Classification Division of Personnel.

QUALIFICATIONS

Minimum Knowledges, Skills, and Abilities

Knowledge of file maintenance and filing systems.
Ability to communicate effectively and clearly with small and large groups.
Ability to check and assign numbers accurately.
Ability to lift and carry boxes up to 40 pounds.
Ability to apply written instructions and procedures to specific situations.
Ability to establish and maintain effective working relations with other employees and the general public.
Competency Knowledges, Skills, and Abilities
Knowledge of the principles and practices of exam administration in the City of San Jose.

Training and Experience

Any combination of training and experience equivalent to successful completion of high school and one (1) year of experience in working with and giving information or guidance to people or groups of people.

Licenses/Certificates

Possession of a valid California drivers license.

Formerly Examination Proctor (P/T)

(4954P)