Rev 9/97
City of San José
SENIOR POLICE DATA
SPECIALIST (1185)
CLASS PURPOSE
Under general supervision, is responsible
for training and supervising staff on assigned shift. Supervises
and performs specialized law enforcement technical work utilizing
automated law enforcement data systems requiring extreme
accuracy. Performs related work as required.
TYPICAL DUTIES AND RESULTS (Any one
position may not include all the duties listed, nor do the
examples cover all the duties which may be performed.)
- Assign, schedule, direct, discipline,
and evaluate the Police Department non-sworn staff and
their work on an assigned shift in one or more of the
major sections of the Operations Support Services
Division such as Warrants, Fingerprints, Services and
Communications, Report Processing, and Vehicle Records.
Assure adequate staffing.
- Train staff to operate equipment and
to access and use all data bases in multiple computer
systems.
- Supervise maintenance of automated and
manual data systems containing varied confidential law
enforcement and criminal justice information.
- Ensure accuracy of data entered and
quality of data retrieved and reported to eligible
requestors.
- Receive and respond to subpoenas to
ensure compliance. Control release of information.
- Ensure security of monies collected.
- Prepare reports and other
communications to staff and O.S.S.D. supervisors.
- Develop procedural manual and apprise
staff of updates, DOJ mandates, and departmental policies
and practices through oral and written communications.
- Supervise all duties of a Police Data
Specialist, delegating assignments to ensure smooth
operation of assigned sections.
- May perform the duties of a Police
Data Specialist as necessary.
DISTINGUISHING CHARACTERISTICS
Incumbents of this class are responsible
for supervising law enforcement data entry and retrieval within
the Police Operations Support Services Division. Incumbents
supervise and train staff to perform a variety of specialized
police support operations. This class differs from Police Data
Specialist II in that the latter does not have supervisory
responsibilities, and differs from Supervising Police Data
Specialist in that incumbents of that class have full supervisory
responsibility for records operations on an assigned shift and
for a specialized area.
QUALIFICATIONS
Minimum Knowledge, Skills, and Abilities
- Knowledge of a variety of automated
and manual law enforcement information systems.
- Knowledge of code languages used in
automated law enforcement systems.
- Knowledge of Police Department
procedures and policies.
- Knowledge of laws, codes and
regulations relevant to police operations and
confidentiality.
- Knowledge of principles and practices
of supervision.
- Ability to enter, update, release, and
retrieve information with a high degree of accuracy using
a variety of automated systems and to verify the work of
others.
- Ability to interpret laws,
regulations, and procedures and to ensure compliance in
all areas of responsibility.
- Ability to establish and maintain
effective relationships with others.
- Ability to communicate effectively,
both orally and in writing.
Competency Knowledge, Skills, and
Abilities
- Knowledge of the information needs and
objectives of users of law enforcement data.
- Ability to supervise specialized law
enforcement data processing and identification work.
- Ability to train, direct, assign, and
evaluate staff effectively.
- Ability to resolve problems, make
effective decisions, and take appropriate actions in a
variety of work situations.
- Ability to resolve difficult operating
problems in using varied computer information systems.
Education
Completion of high school.
Experience
Two (2) years of journey level experience
with the entry and retrieval of law enforcement data and
identification through a full range of automated police
information systems.
Allowable Substitutions
None.
(Formerly Police Data Specialist
Supervisor)
(Formerly Senior Police Records Clerk)
(5/21/80), (Rev. & Ret. 9/12/89), (Rev.
& Ret. 3/14/97), (Rev. 9/97)
1185s002.doc