DEPUTY DIRECTOR OF FINANCE, ACCOUNTING (1254)

4/86

Rev 5/86

Rev & Ret 8/92

CITY OF SAN JOSÉ

DEPUTY DIRECTOR OF FINANCE, ACCOUNTING (1254)

CLASS PURPOSE

Under general direction, performs work of unusual difficulty by directing and controlling the City's centralized accounting system and issuing full disclosure reports on the financial status and conduct of the City. Performs related work as required.

TYPICAL DUTIES AND RESULTS (The examples do not cover all the duties which may be performed.)

Directs the general accounting and payroll system for the City, controlling disbursements and expenditures; ensures that payment has been authorized and that monies are available to make payment.
Facilitates and provides fiscal control and compliance with General Accepted Accounting Principles, requirements for the City of San Jose, the San Jose Redevelopment Agency and certain other "joint power" authorities; establishes controls, procedures and guidelines within authorized limits and restricted purposes, assuring the integrity of the City's financial posture.
Provides technical advice to all City departments in developing accounting procedures and resolving accounting problems to ensure the City's financial soundness and accuracy.
Coordinates annual audit and various federal and state compliance audits.
Oversees preparation of management and regulatory reports.
Reviews investment transactions for conformance with Investment Policy, bond covenants and for accuracy.
Implements recommendations for system improvements as recommended by internal and external audits.
Oversees annual equipment inventory and the recording and capitalization of fixed assets for proprietary funds and general fixed assets account group.
Develops and implements fiscal policies and procedures for the City.
Develops guidelines for citywide fiscal operations and assist departments in preparing their own internal policies and procedures which conform to those guidelines.
Reviews Redevelopment Agency accounting transactions to develop adequate internal control procedures.
Responsible for the administration and coordination of the City's automated financial accounting system and payroll system.
Ensures City compliance with Federal and State employment tax laws, as well as, State sales and use tax regulations.
Conducts reviews of City funds to determine proper disposition of balances.
Manages completion of the State annual report and the Street report.
Coordinates the proper collection, allocation and reporting of the secured tax roll with the County.
Manages the City's grant reporting function and ensures proper claiming of grant revenues.
Supervises the City's financial reporting activities for both internal and external reports.
Manages the development of the City's annual cost allocation programs for internal and grant purposes.

DISTINGUISHING CHARACTERISTICS

This single position class in the Fiscal Management series reports to the Director of Finance. The incumbent is responsible for the financial accounting of all money received and disbursed by the City, and for substantiation of the City's position through financial records which are audited by outside auditors.

Typical End Results Include: Ensures that the City's funds are fully recorded and that expenditures are properly authorized; assures compliance with generally accepted accounting principles in all accounting operations; ensures the integrity of fiscal management systems; develops accounting procedures which accurately reflect the City's financial situation and substantiate all fiscal transactions.

QUALIFICATIONS

Minimum Knowledges, Skills and Abilities

Knowledge of municipal finance administration.
Knowledge of the principles of public administration, organization and management.
Knowledge of data processing principles and applications to accounting systems.
Knowledge of the principles of financial auditing and of auditing procedures.
Knowledge of supervision.
Ability to supervise the work of an accounting office.

Competency Knowledges, Skills and Abilities

Knowledge of general accounting practices of all City departments.
Ability to assist City departments in developing and maintaining fiscally sound, responsible internal systems.
Ability to direct a complex City accounting office.

TRAINING AND EXPERIENCE

Any combination of training and experience equivalent to completion of advanced undergraduate course work in accounting or business or related field from an accredited college or university; at least 18 semester units of accounting, including governmental accounting, and seven (7) years in fiscal management, including two years of supervising professional accountants. A Certified Public Accountant is preferred.

1303P/0364P