11/03

City of San José
EVENTS COORDINATOR I (6330)
EVENTS COORDINATOR I PT (6340)

CLASS SUMMARY:
   Plans and coordinates multiple events at the Convention Center, City parks, downtown City streets and other related City facilities or outside areas. May also plan and coordinate certain short-term events on private property (such as shopping mall, school or corporation parking lots). Acts as the liaison between the event organizer and City organizations such as Police, Fire, Transportation, and Public Works (or other public agencies). Events include corporate meetings, fundraisers, consumer shows, performing arts, festivals, art shows and exhibits or assisting higher level Event Coordinators with larger events such as parades, trade shows, conferences, expos and conventions. Performs other activities related to event coordination, such as issuing permits and billing clients.

DISTINGUISHING CHARACTERISTICS:
   This is the first level of the Events Coordinator Series. This level coordinates events that require acting as a liaison between the event organizer and City Departments or other agencies. Event organizers may include non-profit agencies, government and private agencies, members of the business community and private citizens. Events do not typically require major budget tracking or detailed logistics (i.e., a combination of staging, lighting, outside contractors, etc). The Events Coordinator I is distinguished from lower level classifications that may occasionally plan an event, may not be required to perform extensive coordination activities with other agencies and City Departments, and may only do some of the event coordination activities (such as issuing permits or collecting fees). The Events Coordinator I is distinguished from the Events Coordinator II which routinely coordinates more complex events with larger attendance (such as trade shows, conferences, expos and conventions) that require more coordination and negotiation with outside agencies and unions. The Event Coordinator II typically interfaces with event organizers, outside agencies and other entities at a higher level. The Event Coordinator I & II are not flexibly staffed classes.

QUALIFICATIONS (These qualifications are typically required. An equivalent combination of education, experience, knowledge, skills, and abilities sufficient to satisfactorily perform the duties of the job may be substituted.)

Education and Experience:
   Any combination of training and experience equivalent to a Bachelor’s degree from an accredited college or university in business, public administration, hospitality management or a related field. Experience as a Recreation Program Specialist or Community Coordinator in the role of coordinating events with the City of San Jose may be substituted for the education requirement on a year for year basis.

Minimum Knowledge, Skills and Abilities (position requirements at entry and depending on area of assignment):

· Knowledge of principles and techniques used in planning, coordinating and servicing a variety of entertainment, theatrical, recreational, industrial and educational events.
· Knowledge of safety regulations and procedures affecting the use of public events and facilities, parks and grounds
· Knowledge of public facility management standards and practices.
· Knowledge of rate structures.
· Knowledge of governmental regulations for public assembly facilities.
· Ability to work effectively with promoters, sponsors, event planners, various group representatives and the general public.
· Ability to direct the work of others during events.

Desirable Qualifications (likely to contribute to more successful job performance; can often be learned on the job):

· Knowledge of crowd control.
· Knowledge of pertinent health, fire and safety regulations affecting the use of municipal facilities and parks.
· Knowledge of parade development.
· Knowledge of principles, techniques and methods required in marketing, promotions, public and media relations.
· Ability to work independently.
· Ability to communicate effectively both orally and in writing.
· Ability to identify event problems and take effective course of action.
· Ability to establish and maintain effective relationships with those contracted in the course of work.
· Ability to write scripts.
· Ability to plan and implement large scale parades in the downtown area.

PHYSICAL REQUIREMENTS (Check all that apply to performance of the essential duties of the job):

Select one of the following:

___X__Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

CLASSIFICATION HISTORY:
Established 11/03; s000