11/00

City of San José
 DIVISION MANAGER (8074)

CLASS CODE: 8074

  

DEPARTMENT:
Varies

ACCOUNTABLE TO:
Varies

FLSA STATUS:
Exempt

CLASS SUMMARY:
Incumbents are responsible for directing and managing a division within a City department. Duties include: planning, implementing and evaluating department programs; developing and implementing goals, objectives and guidelines; participating in and advising on the development of department policy; preparing and implementing division work plans, capital improvement and/or operations budgets; authorizing expenditures; directing allocation of grant funds, negotiating contracts, agreements and/or leases; supervising program managers, supervisors and staff by hiring, selecting, establishing performance measures and training; reviewing and approving work products and analyses prepared by division staff; providing advice and consultation to program managers, supervisors and staff; presenting reports and information to City Council, boards and commissions; directing compliance with federal and state laws, rules and regulations and local codes and standards; and representing the Division in meetings with community, business and industry groups, professional organizations and governmental agencies.

DISTINGUISHING CHARACTERISTICS:
The Division Manager is the first level of a three-level departmental executive management series. The Division Manager is distinguished from the Department Director, Deputy which has responsibility for the management and oversight of daily operations, programs, and services of a City department and serving as the Department Director in their absence.

Training and Experience (positions in this class typically require):
Bachelor’s Degree in a closely related field and six years of progressively responsible experience, including three years of supervisory experience, or any equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing Requirements (positions in this class may require one or more of the following):

  • Valid CA Driver’s License;
  • Certified Public Accountant;
  • Registered Traffic Engineer;
  • Registered Professional Engineer;
  • Registered Architect;
  • Licensed Class V wastewater treatment plant operator.

Knowledge (position requirements at entry):
Knowledge of:

  • Applicable rules, laws, and regulations;
  • Public administrations principles;
  • Basic finance principles including budget and costing practices;
  • Program evaluation methods;
  • Leadership and management principles;
  • Human resources practices and principles;
  • Administrative policies and procedures;
  • Basic accounting principles;
  • Theories and principles related to area of assignment;
  • Issues and trend in area of assignment.

Skills (position requirements at entry):
Skill in:

  • Planning and monitoring budgets;
  • Preparing and giving presentations;
  • Preparing formal written reports and technical reports;
  • Conducting staff meetings;
  • Negotiating with outside agencies;
  • Allocating resources;
  • Using basic office equipment.;
  • Supervising and motivating employees;
  • Organizing multiple tasks simultaneously;
  • Conducting and analyzing research;
  • Developing and implementing projects;
  • Communication, interpersonal skills as applied to interaction with coworker, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

DUTY

NO.

TYPICAL CLASS ESSENTIAL DUTIES: (These duties are a representative sample; position assignments may vary.)

FRE-

QUENCY

BAND/

GRADE
       

1.

Supervises staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; and, making hiring, termination, and disciplinary recommendations.

Daily

20%

  
       

2.

Plans, implements, and evaluates department programs.

Daily
15%

       

3.

Participates in and advises on the development of department policy.

Daily
10%

       

4.

Prepares and implements division work plans, capital improvement and/or operations budgets.

Daily
15%

       

5.

Directs allocation of grant funds; negotiates contracts, agreements, and leases.

Weekly
10%

       

6

Develops and implements departmental goals, objectives, and guidelines.

Weekly
10%

       

7.

Presents reports and information to the City Council, boards, committees, and other divisions or departments.

Weekly
10%

  
       

8.

Ensures the divisional compliance with federal and state laws, rules, and regulations and local codes and standards.

Weekly
10%

  
       

9.

Performs other duties of a similar nature or level.

As
Required

  
       

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Incumbents in the Finance department may be responsible for:

  • Directing and managing the City’s accounting fiscal policies, functions, and processes.
  • Directing and managing the City’s billing/customer service operation and the departmental computer operations.

Incumbents in the Convention, Arts, and Entertainment department may be responsible for:

  • Promoting cultural programs, ensuring stability and vitality to City artists, and developing citizen access to arts and arts education.

Incumbents in the Parks, Recreation, and Neighborhood services department may be responsible for:

  • Supervising services necessary to foster an environment of safety and opportunity for San Jose youth.

Incumbents in the Planning, Building, and Code Enforcement department may be responsible for:

  • Managing, developing, planning, implementing, and evaluating Code Enforcement Division programs.
  • Ensuring enforcement of state and local ordinances and regulations regarding heal, safety, environmental, and land use laws.

Incumbents in the Human Resources department may be responsible for:

  • Developing and maintaining competent employees for the City.

Incumbents in the Library department may be responsible for:

  • Directing and managing a division of a major urban library system, fostering lifelong learning by ensuring that every member of the community has access to a vast array of ideas and information.

Incumbents in the Streets and Traffic department may be responsible for:

  • Planning, directing, and managing the Traffic Management Division of the department which includes the Traffic Engineering and Traffic Maintenance programs.

Incumbents in the Airport department may be responsible for:

  • Managing the Airport’s finances and property and providing support functions to airport employees.

Incumbents in the Environmental Services department may be responsible for:

  • Managing WPC Plant programs.

Physical Requirements:
Positions in this class typically require: reaching, fingering, talking, hearing, seeing and repetitive motions.
Incumbents may be subjected to travel.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

NOTE:
The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Draft prepared by Fox Lawson and Associates LLC (JMC)
Date Established: 11/00
S000