Executive Assistant (Secretary to the City Attorney)
The San Jose City Attorney’s Office is currently recruiting for an Executive Assistant (Secretary to the City Attorney). This position is responsible for performing administrative support by providing executive administration and general assistance to the City Attorney and attorney managers. The successful candidate will be a detail-oriented professional with good organizational and computer skills, who has the ability to exercise good judgment, use interpersonal skills to communicate effectively both orally and in writing, maintain confidentiality, and demonstrate excellent proofreading and editing skills, along with the ability to anticipate needs and deliver services professionally, effectively and efficiently.
Typical duties and responsibilities include: 1) Serves as confidential executive administrative assistant to the City Attorney and attorney managers; screens calls and visitors; arranges appointments and travel; relays decisions to staff; composes draft correspondence; 2) Handles all aspects of Closed Session Procedures (prepare agenda, Brown Act Posting, and Distribution; 3) Coordinates and assists with production of confidential draft and final reports and correspondence: proofreads and edits for grammar, punctuation, spelling, format, consistency of terms and clarity; 4) Participates in meetings, takes notes and report on actions required; 5) Coordinates with other City departments; 6) Assists in attorney and staff recruiting; 7) Coordinates MCLE attorney trainings; 8) Maintains and updates a variety of documents.
The annual salary range for Executive Assistant is $60,390.91 to $79,535.34. To apply for this position, see the Executive Assistant (Secretary to the City Attorney) posting at: http://www.sanjoseca.gov/index.aspx?NID=708
This recruitment will remain open until September 20. The most qualified candidates will be contacted for an interview. EOE.
Associate Deputy City Attorney (Litigation)
The San José City Attorney’s Office has an opening for a talented and enthusiastic attorney for an entry level position in the Litigation Division. Job responsibilities include prosecuting misdemeanor violations of the Municipal Code, handling Pitchess motions, researching and analyzing legal issues, drafting pleadings, and appearing on other law and motion matters.
The successful candidate will have a strong academic background, along with excellent writing and oral skills. Admission to the California Bar is required. Appointment to this position is limited to a term through June 30, 2018.
Legal Analyst I/II (Real Estate Paralegal)
The San José City Attorney's Office is currently recruiting for a Legal Analyst I/II to perform challenging paralegal work related to legal transactions for the Housing Department. The preferred candidate will be a paralegal with experience in preparation and/or review of real estate loan documents, closing of escrows for real estate financing transactions (including review of preliminary title reports and title policies), will be detail-oriented with strong analytical skills, will possess good organizational and computer skills, and will have good writing and analytical skills. Typical assignments may include preparation and/or review of real property financing documents and other lender documents, real property acquisition documents, escrow instructions, and consultant and grant agreements. Other duties may include, but are not limited to, drafting and/or reviewing resolutions and ordinances, coordination with City or other government departments or agencies, involvement in the Council agenda process, and responding to public record act requests. The skill level of this position places strong emphasis on accuracy, attention to detail, and strong analytical skills. Incumbents must be proficient in the use of personal computers and able to work with various types of software in the Windows environment.
Depending upon qualifications, the successful candidate may be hired at the Legal Analyst I or Legal Analyst II level. The annual salary range for a Legal Analyst I is $67,121.60 to $81,619.20, and the annual salary range for a Legal Analyst II is $73,257.60 to $89,044.80. This recruitment may be used to fill multiple positions in this department. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.
Successful completion of a Bachelor’s Degree from an accredited college or university is required. Additional years of increasingly responsible investigations or paralegal work experience may be substituted for up to two years of the education requirement on a year-for-year basis. Completion of a Paralegal program, or possession of a Paralegal certificate, may be substituted for one year of the required experience or education requirement.
Applicants must possess a bachelor’s degree and three years of increasingly responsible investigations or paralegal experience for the Legal Analyst I level, of which at least one year has been at a level comparable to an Associate Legal Analyst with the City of San Jose; and six years of increasingly responsible investigations or paralegal experience for the Legal Analyst II level, of which at least three years have been at a level comparable to an Legal Analyst I with the City of San José.
To apply for this position, see the Legal Analyst I/II (Real Estate Paralegal) posting at: http://www.sanjoseca.gov/index.aspx?NID=708