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VEBA
Voluntary Employees' Beneficiary Association (VEBA) Information

THE VEBA DEADLINE HAS BEEN EXTENDED TO DECEMBER 15, 2017

A VEBA is a defined contribution health reimbursement arrangement plan for retiree healthcare expenses. Employees at the City of San Jose will either be placed into the VEBA if they are in Tier 2 or may irrevocably elect to participate in the VEBA if they are in Tier 1 or Federated Tier 2A.

You may choose to opt-in to the VEBA and voluntarily terminate your participation in the City's Defined Benefit Retiree Healthcare plan. This decision is irrevocable. After you elect to participate in the VEBA, your previous employee retiree healthcare contributions (without interest) will be placed into your individual VEBA account. This election is subject to approval with the Internal Revenue Service, which is pending.

The group presentation from October 27, 2017 can be viewed here: http://sanjose.granicus.com/MediaPlayer.php?publish_id=adc15405-bb57-11e7-9d6f-00505691de41

More information about the VEBA can be found in the program description:

VEBA Program Description

Resources
For questions like what is a VEBA and how do I receive reimbursements after retirement, please use this Frequently Asked Questions document:

Frequently Asked Questions - Updated December 1, 2017

What expenses are reimbursable under the VEBA?

This flyer contains the eligible expenses: QUALIFIED EXPENSES and PREMIUMS



If you are considering electing to opt-in to the VEBA, please use this checklist:

VEBA Opt-In Checklist

Forms - All VEBA participants need to complete and sign the VEBA form.

VEBA Election Form

Submit all completed forms to Human Resources Attn: HR-VEBA or during the election period:

Wednesday, October 18, 2017 to Friday, December 1, 2017.




VEBA Educational Sessions
The City will be holding the following group educational sessions to assist Tier 1 and Tier 2A employees in making the irrevocable election between the Defined Benefit Retiree Healthcare plan and the VEBA. During these educational sessions, Parallel Advisors will be providing an overview of the irrevocable election between the Defined Benefit Retiree Healthcare plan and the VEBA.


OER has been providing a presentation to departments. You can view this below:
VEBA Presentation - OER Slides
VEBA Decision - Parallel Advisors Slides

The video of the full Education Workshop can be found at this link:
 VEBA Education Workshop VIDEO Presentation

Date 

Time 

Location 

Monday, October 2, 2017
12:00 pm -1:30 pm
Group Session
City Hall Council Chambers
200 E. Santa Clara St., San Jose
2:00 pm - 6:00 pm
1:1 Appointments Available
City Hall Tower 13th Floor Room 1352
200 E. Santa Clara St. San Jose
 Tuesday, October 3, 2017
9:00 am - 10:30 am
Group Session
ESD Regional Wastewater Treatment Plan Admin A Conference Room
700 Los Esteros Road, San Jose
10:30 am - 7:00 pm
1:1 Appointments Available
Thursday, October 5, 2017
3:30 pm - 5:00 pm
Group Session
San Jose Police Department
PAB Room 314
201 W. Mission Street, San Jose
12:00 pm - 3:00 pm
5:00 pm - 6:00 pm
1:1 Appointments Available

Monday, October 16, 2017
7:00 am - 8:30 am
Group Session
San Jose Police Department
BFO Briefing Room
850 N. San Pedro St. San Jose
8:30 am - 12:00 pm
1:1 Appointments Available
Thursday, October 19, 2017
2:00 pm - 3:30 pm
Group Session
San Jose Airport
USO Offices
1701 Airport Blvd. Ste. B-1130, San Jose
 3:30 pm - 5:00 pm
1:1 Appointments Available
Wednesday, October 25, 2017
10:30 am - 2:00 pm
           
Benefits Fair - Rotunda
8:00 am - 5:00 pm
1:1 Appointments Available 
 Office of Employee Relations
City Hall Wing - 3rd Floor
200 E. Santa Clara St., San Jose
Friday, October 27, 2017
7:00 am - 12:00 pm
1:1 Appointments Available
Office of Employee Relations
City Hall Wing - 3rd Floor
200 E. Santa Clara St., San Jose
12:00 pm - 1:30 pm
Group Session
 City Hall Council Chambers
200 E. Santa Clara St., San Jose
 Monday, October 30, 2017  7:00 am - 4:00 pm 1:1 Appointments Available Office of Employee Relations
City Hall Wing - 3rd Floor
200 E. Santa Clara St., San Jose
Thursday, November 2, 2017
8:00 am - 9:30 am
Group Session
City Hall Chambers
200 E. Santa Clara St, San Jose
 10:00 am - 7:00 pm 1:1 Appointments Available Office of Employee Relations
City Hall Wing - 3rd Floor
200 E. Santa Clara St., San Jose
 Tuesday, November 7, 2017  7:00 am - 4:00 pm 1:1 Appointments Available Office of Employee Relations
City Hall Wing - 3rd Floor
200 E. Santa Clara St., San Jose
Wednesday, November 8, 2017
6:00 am - 11:00 am
1:1 Appointments Available
San Jose Airport - Boeing Conference Room
1701 Airport Blvd. Ste. B - 1130 San Jose
 1:00 pm - 3:00 pm
1:1 Appointments Available
Police Substation Community Room
6087 Great Oaks Parkway, San Jose
 Thursday, November 9, 2017 7:00 am - 4:00 pm 1:1 Appointments Available Office of Employee Relations
City Hall Wing - 3rd Floor
200 E. Santa Clara St., San Jose
Monday, November 13, 2017
7:30 am - 9:00 am
Group Session
Central Service Yard Training Room G
1661 Senter Road, San Jose
 9:00 am - 3:00 pm
1:1 Appointments Available
Wednesday, November 15, 2017
7:30 am - 11:30 am
1:1 Appointments Available
City Hall Committee Room 118
200 E. Santa Clara St., San Jose
12:00 pm - 1:30 pm
Group Session
 City Hall Council Chambers
200 E. Santa Clara St., San Jose
 2:00 pm - 6:00 pm 1:1 Appointments Available Office of Employee Relations
City Hall Wing - 3rd Floor
200 E. Santa Clara St., San Jose
 Thursday, November 16, 2017  10:00 am - 7:00 pm 1:1 Appointments Available Office of Employee Relations
City Hall Wing - 3rd Floor
200 E. Santa Clara St., San Jose
 Monday, November 20, 2017  7:00 am - 4:00 pm 1:1 Appointments Available Office of Employee Relations
City Hall Wing - 3rd Floor
200 E. Santa Clara St., San Jose
 Tuesday, November 21, 2017  8:00am-6:00pm 1:1 Appointments Available Office of Employee Relations
City Hall Wing - 3rd Floor
200 E. Santa Clara St., San Jose
 Monday, November 27, 2017   8:00am-6:00pm 1:1 Appointments Available Office of Employee Relations
City Hall Wing - 3rd Floor
200 E. Santa Clara St., San Jose
Tuesday, November 28, 2017
12:00 pm - 1:30 pm
Group Session
City Hall Committee Rooms 118-119
200 E. Santa Clara St., San Jose
 7:30am-11:30am AND 2:00 pm - 6:00 pm
1:1 Appointments Available
 Office of Employee Relations
City Hall Wing - 3rd Floor
200 E. Santa Clara St., San Jose
Thursday, November 30, 2017  7:00am-6:00pm Appointments Available Office of Employee Relations
City Hall Wing - 3rd Floor
200 E. Santa Clara St., San Jose
Wednesday, December 6, 2017  7:00am-5:00pm Appointments Available Office of Employee Relations
City Hall Wing - 3rd Floor
200 E. Santa Clara St., San Jose

Employees may attend a workshop at ANY location, regardless of their primary work location.  Parking will be provided.  Supervisors are encouraged to allow flexibility in schedules for attendance.



Contact Us
For more information about the VEBA plan and irrevocable election, please contact 

       
    (408) 535-8322 or

Make an appointment with Parallel Consultants to discuss your option. To make an appointment, contact or call 408-535-VEBA (8322).