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Important Documents
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What is Community Center Reuse?
Community Center Reuse is a City Council-adopted policy that allows Santa Clara County-based Nonprofits, Neighborhood Associations, school districts, and other government agencies to use older neighborhood centers at no charge in return for providing services that benefit San José residents.
The Reuse Policy allows the City to incur the cost of routine building maintenance, major systems repair, and normal utility use for the facility.
What Reuse Facilities are Available?
The City has 17 facilities on its Reuse list. Please click here to see a list of Reuse facilities. Most of the Reuse facilities have both long-term users and occasional users. Long-term users were selected based on a Request for Proposal (RFP) process conducted in 2008. Please click here to view a list of these users.
Only the City Council can add facilities to the Reuse list and the Parks, Recreation and Neighborhood Services (PRNS) Director can request to Council the removal of facilities from the Reuse list.
It is possible that additional facilities could be added to the Reuse list based on the outcome of the 2009-2010 City Budget process. We will know for sure after the conclusion of the City’s 2009-10 budget process on June 23, 2009.
How Does My Group Qualify for a Reuse Facility?
Groups interested in using a Reuse facility should call the Reuse Property Management Team at (408) 277-2741. Please tell the Reuse Property Management Team whether you are interested in using a facility on an as-available basis, or whether you are interested in long-term use.
As-available use can include, for example, daytime or evening use meetings, monthly meetings, and community events. Longer term use usually involves permanent space and the provision of services.
Proof of Nonprofit Status
Qualifying groups must provide proof of 501(c)(3) status from the Internal Revenue Service or the California State Franchise Tax Office. If the group is not registered with the State of California, a nonprofit must have a constitution or by-laws that clearly state that the objective of the organization are of a nonprofit, noncommercial nature. A Neighborhood Organization must be an organized body with adopted by-laws and governed by Officers. The City may require an individual to be legally responsible before the City allows access to the Reuse facility.
The City reserves the right to require a higher level of filing requirements for users seeking full use of a Reuse facility. In addition, the City may require evidence of adequate public liability and property damage insurance for the group’s contents and/or other insurances as determined by the City’s Risk Manager.
City Reuse User Selection Process
The City’s Reuse Policy 7-12 (link to policy), which was adopted by City Council on April 22, 2008, outlines the following general criteria for selecting facility users:
- •Services that support the Parks, Recreation and Neighborhood Services (PRNS) programs including, but not limited to, program and services in the areas of recreation; therapeutic; youth; senior; activities promoting healthy lifestyles; early childhood recreation; after school; summer camps; and youth gang intervention programs.
- •Provide quality low-cost, fee-for-service, sliding scale, or cost reimbursement programs, services, and activities that are complimentary or in addition to service provide by City staff.
- •Build relations between the public sector and the community.
- •Address emerging needs and improve programs to meet existing needs.
- •Foster and leverage support from volunteers and active communities.
Subject to the availability of space, Facility Reuse users will be selected in the following order of service priority:
- •Services that directly support the PRNS Vision, Mission, and Core Services or are complimentary to or are in addition to service provided by PRNS staff.
- •Services that support the delivery of children and youth programs, health and human services, arts and cultural activities, and other areas outlined in the Reuse Policy.
You are encouraged to become intimately familiar with the City’s Reuse Policy 7-12 (link to policy), as the policy dictates all the requirements nonprofit groups must meet to use a City Reuse facility.
2009 Reuse RFP
The Reuse policy requires that organizations be selected through an open and competitive selection process. In practice, that means that when Reuse facilities become available, City staff will conduct an open, competitive selection process to decide who will use a facility. This is usually done through an RFP process.
Staff will conduct an RFP process for any new facilities added to the Reuse list after June 23, 2009. Please fill out the following form and send it to the Reuse Property Management Team if you’d like to be notified of the Reuse RFP when it becomes available.
For further information, please call the Reuse Property Management Team at (408) 277-2741. You may also email us for more information by contacting: Rudy Navarro, rudy.navarro@sanjoseca.gov or Frances Reyes at frances.reyes@sanjoseca.gov.
