TO:
HONORABLE MAYOR
FROM: Albert Balagso AND CITY COUNCIL
Larry D. Lisenbee
SUBJECT: SEE BELOW DATE: November 30, 2006
Approved Date
COUNCIL
DISTRICT: City-Wide
SNI AREA: N/A
SUBJECT: ACCEPTANCE OF THE COMMUNITY SPORTS FIELDS FEASIBILITY
STUDY WORKPLAN AND ADOPTION OF APPROPRIATION ORDINANCE
AMMENDMENTS IN ALL TEN COUNCIL DISTRICTS AND PARKS CITY-WIDE
CONSTRUCTION AND CONVEYANCE TAX FUNDS FOR THE COMMUNITY
SPORTS FEASIBILITY STUDY
RECOMMENDATION
1. Acceptance of the proposed work plan for the Community
Sports Fields Feasibility Study.
2.
Adoption of the following Appropriation Ordinance
Amendments in the Construction Tax and Property
Conveyance Tax Fund: Parks Purpose District 1:
a.
Establish an appropriation in the amount of $15,000
to the Parks, Recreation and Neighborhood Services
Department for the Community Sports Fields Feasibility
Study; and
b. Decrease the Ending Fund Balance by $15,000.
3.
Adoption of the following Appropriation Ordinance
Amendments in the Construction Tax and Property
Conveyance Tax Fund: Parks Purpose District 2:
a. Establish an appropriation in the amount of $15,000 to
the Parks, Recreation and Neighborhood Services Department
for the Community Sports Fields Feasibility Study; and
b. Decrease the Ending Fund Balance by $15,000.
4.
Adoption of the following Appropriation Ordinance
Amendments in the Construction Tax and Property
Conveyance Tax Fund: Parks Purpose District 3:
a.
Establish an appropriation in the amount of $15,000
to the Parks, Recreation and Neighborhood Services
Department for the Community Sports Fields Feasibility
Study; and
b. Decrease the Ending Fund Balance by $15,000.
5.
Adoption of the following Appropriation Ordinance
Amendments in the Construction Tax and Property
Conveyance Tax Fund: Parks Purpose District 4:
a.
Establish an appropriation in the amount of $15,000
to the Parks, Recreation and Neighborhood Services
Department for the Community Sports Fields Feasibility
Study; and
b. Decrease the Ending Fund Balance by $15,000.
6.
Adoption of the following Appropriation Ordinance
Amendments in the Construction Tax and Property
Conveyance Tax Fund: Parks Purpose District 5:
a.
Establish an appropriation in the amount of $15,000
to the Parks, Recreation and Neighborhood Services
Department for the Community Sports Fields Feasibility
Study; and
b. Decrease the Ending Fund Balance by $15,000.
7.
Adoption of the following Appropriation Ordinance
Amendments in the Construction Tax and Property
Conveyance Tax Fund: Parks Purpose District 6:
a.
Establish an appropriation in the amount of $15,000
to the Parks, Recreation and Neighborhood Services
Department for the Community Sports Fields Feasibility
Study; and
b. Decrease the Ending Fund Balance by $15,000.
8.
Adoption of the following Appropriation Ordinance
Amendments in the Construction Tax and Property
Conveyance Tax Fund: Parks Purpose District 7:
a.
Establish an appropriation in the amount of $15,000
to the Parks, Recreation and Neighborhood Services
Department for the Community Sports Fields Feasibility
Study; and
b. Decrease the Ending Fund Balance by $15,000.
9. Adoption of the following Appropriation Ordinance Amendments
in the Construction Tax and Property Conveyance Tax Fund:
Parks Purpose District 8:
a.
Establish an appropriation in the amount of $15,000
to the Parks, Recreation and Neighborhood Services
Department for the Community Sports Fields Feasibility
Study; and
b. Decrease the Ending Fund Balance by $15,000.
10.
Adoption of the following Appropriation Ordinance
Amendments in the Construction Tax and Property
Conveyance Tax Fund: Parks Purpose District 9:
a.
Establish an appropriation in the amount of $15,000
to the Parks, Recreation and Neighborhood Services
Department for the Community Sports Fields Feasibility
Study; and
b. Decrease the Ending Fund Balance by $15,000.
11.
Adoption of the following Appropriation Ordinance
Amendments in the Construction Tax and Property
Conveyance Tax Fund: Parks Purpose District 10:
a.
Establish an appropriation in the amount of $15,000
to the Parks, Recreation and Neighborhood Services
Department for the Community Sports Fields Feasibility
Study; and
b. Decrease the Ending Fund Balance by $15,000.
12.
Adoption of the following Appropriation Ordinance
Amendments in the Construction Tax and Property
Conveyance Tax Fund: Parks Purpose City-wide:
a.
Establish an appropriation in the amount of $15,000
to the Parks, Recreation and Neighborhood Services
Department for the Community Sports Fields Feasibility
Study; and
b. Decrease the Ending Fund Balance by $15,000.
OUTCOME
1.
The work plan for the completion of a community
sports field study will be approved.
2. Funds required to complete the study will be appropriated.
BACKGROUND
On
October 17, 2005, a memorandum was presented and
approved by the City Council from the Office of
Councilmember Nancy Pyle requesting the City Manager
to complete a community sports field master plan,
and requesting the City Manager to return with
a workplan to hire an outside consultant by the
end of the calendar year.
The
purpose of this memorandum is to provide a follow-up
to the previously requested work plan and to obtain
authorization from the City Council to appropriate
the funding necessary to complete the master planning
process.
ANALYSIS
The original scope of the study as proposed by Councilmember
Pyle included the following 8 items:
1.
An inventory of existing sports field facilities
within the boundaries of the City of San José,
regardless of ownership and an analysis of existing
conditions, use patterns, potential development
opportunities and constraints such as ownership,
lighting, access and parking;
2. An inventory of organized sports groups including their
boundaries, number of participants, age groups, frequency
of use and any special space requirements associated with
their sport;
3. An evaluation of opportunities/constraints related to
partnerships with school districts, PAL and other organized
sports groups. This evaluation should address issues such
as public access, appropriate cost and revenue sharing strategies,
the reservation of field space in exchange for capital investments
and the use of volunteer labor on City property for on-going
maintenance and/or custodial services;
4. An examination of current permitting and scheduling processes
to identify enhancements that can be made to improve access
and optimize field availability;
5. Identification of opportunities to extend or enhance the
current level of play at existing sites either through the
use of new surfaces, lighting and additional amenities such
as seating, restrooms, locker rooms or concession areas that
will result in a better environment for the users. This review
should also address accommodations that may be required to
support adaptive sports groups and persons with disabilities;
6. Based on the unmet needs, develop recommendations and
cost estimates for the appropriate mix and location of new
facilities citywide with a goal of locating new facilities
in each Council District. Recommendations should include
strategies for funding capital development and maintenance
as well as on-going staffing to schedule, monitor and oversee
community sports activities;
7. Include multiple opportunities in each Council District
for community and stakeholder input and, if possible, coordinate
with scheduled meetings of the Parks and Recreation Commission;
and
8. Be used to inform the Department of Parks, Recreation
and Neighborhood Services Greenprint effort.
Based on this scope, it is anticipated that it will take
approximately thirteen months to complete the feasibility
study. Enclosed as Attachment A is a detailed summary
of the proposed work plan and timeline. This timeline
allows for Council consideration of any proposed recommendations
as part of the 2008-2009 budget process.
In
order to effectively achieve the outcome in Item
#7 above, staff will be convening a project advisory
group for this effort. The role of the advisory
group will be to provide input to staff with respect
to the development of the consultant Request for
Qualifications (RFQ), to assist with outreach to
stakeholder groups (including presentations within
each Council District) and to provide feedback
on program opportunities that may be identified
by the project team (City staff & the consultant)
as the feasibility study proceeds.
This
group will consist of 20 -25 representatives from
neighborhood associations, organized sports groups,
school district personnel, City Commissions, the
development community and other affected agencies
such as the Water District, County Parks and Recreation
Department and surrounding jurisdictions. As noted
in the work plan, PRNS will be making presentations
to various stakeholder groups in the next two months
to inform the community of the feasibility study
and to solicit interest from individuals to serve
on the Advisory Group. The goal will be to ensure
at least one representative from the various stakeholder
groups listed above as well as at least one representative
from each Council District
CONCLUSION
The
Department of Parks, Recreation and Neighborhood
Services (PRNS) welcomes the opportunity to work
with the community to develop a vision for quality
recreational sports programs to better serve our
neighborhoods.
A
comprehensive study of sports fields will provide
much needed data on users, emerging needs and development
opportunities. It will also help to inform the
larger strategic planning process for the Department
of Parks, Recreation and Neighborhood Services
(known as “the Greenprint”) that is
scheduled to be initiated in the coming year. The
recommended work plan seeks to be responsive to
Council’s direction and provide multiple
opportunities for community engagement throughout
the process.
PUBLIC OUTREACH/INTEREST
q
Criteria 1: Requires Council action on the use
of public funds equal to $1 million or greater.
(Required: Website Posting)
q
Criteria 2: Adoption of a new or revised policy
that may have implications for public health, safety,
quality of life, or financial/economic vitality
of the City. (Required: E-mail and Website Posting)
q
Criteria 3: Consideration of proposed changes to
service delivery, programs, staffing that may have
impacts to community services and have been identified
by staff, Council or a Community group that requires
special outreach. (Required: E-mail, Website Posting,
Community Meetings, Notice in appropriate newspapers)
This
action does not meet any of the criteria above;
however, the memorandum will be posted on the City’s
website for the December 12, 2006 Council Agenda.
COST IMPLICATIONS
This
memo will result in the appropriation of $15,000
from each Council District’s Construction
and Property Tax Fund as well as the Parks City-wide
Construction and Property Tax Fund for a total
of $165,000.
CEQA/Not a project.
Signed
ALBERT
BALAGSO LARRY D. LISENBEE
Director Budget Director
Department of Parks, Recreation
and Neighborhood Services
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