Citywide Sports Field User Agreement
Contrato de Uso de Campos Deportivos de la Ciudad
(SJMC 13.44.020)

The Director of Parks, Recreation and Neighborhood Services shall have the right to deny use of a field or revoke a permit with cause to any person or organization at any time, and/or impose a penalty on any person or organization not complying with this policy and its rules and regulations.

Read our full Field Use Policy & User Guidelines for Reserving Sporting Fields & Tennis Courts for further information. 

Citywide Sports Facility Reservation - Sports Field Fees

Español - Citywide Sports Facility Reservation - Sports Field Fees

Citywide Sports Facility Reservation - Court Fees

FREQUENTLY ASKED QUESTIONS  

• Why submit an application for Sports Field use?
  
  • Permits are issued for the convenience of users and guarantee exclusive access of a particular location for a specific time period, date and use.
• Can I make same day reservations?
  
  • No; same day reservation requests should be made three (3) days in advance to ensure field time. A rush fee will be implemented for requests received less than 30 days prior to the event in addition to the application fee.
• How do I know if a field is available?
  
  • To request field availability please email: fieldreservations@sanjoseca.gov
• When will I receive my approved sports field permit?
  
  • Approved Sports Field permits will be given to the permit holder once full payment is made.
• What happens when someone is using the field I reserved when I arrive?
  
  • If you encounter problems on-site contact our afterhours line (408) 690-2171.
• What forms do I need to procced with my application?
  
  • Forms necessary to proceed with an application include the: application, insurance form, and a team roster to ensure the accurate fees are applied.
• What is the refund policy?
  
  • A notice of 30 days or less – no refund of the total permit fees
  • A notice of 31-59 days – 50% refund of the total permit fees
  • A notice of 60+ days or more – 100% refund of the total permit fees
• Do non-profit organizations get a discount?
  
  • No, non-profit organizations do not receive a discount. However, non-profit organizations do receive a priority in the allocation process.

1. Select the permit you would like to pay for and add it to the cart
2. Select "Organization Services"
3. Select "View Details" next to Account Balance
4. Enter the payment amount
5. Click "Next" under "Payment Summary"
6. Read the waiver and sign it
7. Check Out
8. Forward your receipt to fieldreservations@sanjoseca.gov for approval

Fees may be paid by cash, check (payable to City of San José) or credit card (Visa, MasterCard, and Discover). Personal or business checks will not be accepted less than 30 days prior to intended use. Additional fees may be charged for returned checks.

For checks, mail to 1300 Senter Rd. San José, CA 95112.
For cash, drop off in-person at 1300 Senter Rd. San José, CA 95112.

If you do not have an online portal or need further assistance, contact Citywide Sports Team at 408-794-6527 or email fieldreservations@sanjoseca.gov.

• Sample
• List of Requirements

Preferred Excel Team Roster Form

PDF Team Roster Form

The team roster is used to identify the 75% San Jose residency rate. Once the residency is identified, our office places the application under its proper user type for field or court fees. Citywide Sports will only accept one of the two rosters listed above. Any other format will be sent back as a request for more information. Team rosters must include the following to be considered complete: full first name, last name, street address, city, state, zip code, age, and gender.

The Goal: To ensure that Citywide Sports equitably serves all City of San José Residents. We can achieve this goal through a comprehensive data analysis of team rosters.

Download files above to digitally fill out.

• A steady rain is falling
• Standing water
• Lightning or electrical storm is occurring, evacuate the field immediately and seek shelter
• Squishy” sound made or “spongy” feel when walking on the turf and/or footstep leaves an imprint in the turf
• Have mud on the bottom of shoes and/or sod is removed easily with a cleat
• Heavy to severe rain in the forecast
• Fields are too wet or too muddy for use, generally indicated by standing water or soft ground

• 300+ participants qualify to request four (4) fields
• 101-299 participants qualify to request three (3) fields
• 100 participants or fewer qualify to request two (2) fields.