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VEBA Advisory Committee

Committee Duties

The VEBA Advisory Committee comprises five members serving four year terms. The committee administers the VEBA Plans, the trust account and is responsible for the operation of the plan in accordance with the terms of the plan. The committee is required to determine all questions arising out of the administration, interpretation and application of the plan and the trust including evaluating and selecting investment options.

The committee has the authority to enter into agreements on behalf of the City for the administration of the plan, for custodial agreements for funds, and for investments under the plan. The committee has broad authority in the administration of the City’s VEBA plans. However, that authority must be exercised within the limitations imposed by the plan and within the requirements of the applicable fiduciary standards.

Political Reform Act

The Conflict of Interest Section of the Political Reform Act applies to the Deferred Compensation Advisory Committee. Committee members are required to file a Statement of Economic Interests (Form 700).


One active member appointed by the city manager.  Four active members are appointed by the city council. They are recommended for appointment by the employees: two active members recommended by the “Federated Unions”, one by the Police Officers’ Association, and one by Firefighters Local 230.

Member Qualifications & Information

Each member of the VEBA Advisory Committee shall be an active employee who is a participant
of a VEBA Plan established under Chapter 3.57 or Chapter 3.58 of Title 3 of the San
Jose Municipal Code.  There is no compensation for the members of the VEBA Advisory Committee. However, from time to time, committee members may be reimbursed for some expenses incurred on City business.


Committee members are expected to attend all committee meetings. Members who have unexcused absences from any three consecutive regular meetings, or 25% of the meetings in a calendar year, are deemed to have resigned from the committee.


Review governing materials below:


Regular meetings of the VEBA Advisory Committee are held quarterly during the calendar year (March, June, September, and December) without official notice at 1:00 p.m. on the third Monday of the month, unless the meeting is publicly posted to begin at a different time. If the scheduled time for a regular meeting should fall on a City holiday, the regular meeting shall take place on the next succeeding business day; provided, that the committee may, at a preceding regular meeting, specify some other time and date. Meetings are held at City Hall on 200 East Santa Clara Street.  If you would like audio for any of the meetings below, please e-mail and we will get back to you with more information. 

Important Note:

We want to remind you about the City’s response to the latest guidance from the County of Santa Clara Public Health Department to slow the spread of the novel coronavirus (COVID-19) and to reduce the number of people infected.  Please see specific details by meeting below for information on how to attend a meeting remotely.

While the City is continuing regular operations, at City Board and Commission meetings we ask you to:

  • Avoid handshakes
  • Sit at least 2 arm’s length from others
  • Remember to sneeze or cough into a tissue or your sleeve, and discard the tissue – there will be tissues and hand sanitizer available.
  • Remember to not touch your face
  • Use a tissue when touching door handles and discard the tissue

Agendas and Minutes


March 16, 2020 9:00 a.m.

City Hall Tower, Room T-1446

To attend the meeting remotely:

Meeting ID: 246 741 788

e-mail comments and questions to

July 1, 2020 1:00 p.m. TBD
September 21, 2020 9:00 a.m. City Hall Wing, Committee Room 120
December 14, 2020 9:00 a.m.  City Hall Wing, Committee Room 120  


Agenda Time Location Minutes
 January 30, 2019 2:00 p.m. City Hall T-644 FINAL
 March 18, 2019 1:00 p.m. City Hall Wing,Committee Room W-120 FINAL
June 24, 2019 (Special/Rescheduled) 2:00 p.m. City Hall Tower, Room T-1446 FINAL
September 16, 2019 1:00 p.m. City Hall Wing,Committee Room W-120 FINAL
December 9, 2019 1:00 p.m. City Hall Wing,Committee Room W-120  FINAL


Agenda Time Location Minutes  
October 15, 2018 3:00 p.m. City Hall Tower, Room T-550 FINAL
December 10, 2018 1:00 p.m. City Hall T-401 FINAL