200 E. Santa Clara St. 4th Floor
San Jose, CA 95113
Phone: (408) 535-7770
8:00am - 12:00pm
1:00pm - 5:00pm
Closed: Noon - 1:00pm
What can I do to prepare?
- Give tenants reasonable notice of at least 72 hours before the inspection.
- Make sure that smoke detectors and carbon monoxide alarms are functioning and they meet the State of California's smoke and carbon monoxide alarm installation requirements.
- Review the list of common violations and make any needed repairs before the inspection.
- Ensure that permits were obtained and finaled by visiting sjpermits.org. The Building Division has a list of projects that do not require permits.
- Download the printable version of the checklist.
- Blight – remove any discarded household items, rubbish, trash, debris, tires, wood, broken concrete, metal, furniture that is not designed for outdoor use
- Landscaping – no bare dirt areas in the park strip and front yard, trim any overgrown vegetation, eliminate weeds and maintain the decorative materials and live plants in good condition
- Graffiti tags should be removed promptly
- Exterior paint should be in good condition, not peeling
- Remove any abandoned or inoperable vehicles
- Garbage bins and garbage containers - no overflow, no storage in the street, no open lids
- Vent screens must be secure and no missing vent screens
- Downspouts that are loose, deteriorated, missing or disconnected must be repaired
- Exterior walls must be maintained in good condition without any holes, missing sections or deterioration
- Stairway, landing, treads and risers must be in good condition without wood rot, missing sections or deterioration
- Guardrails and handrails must be well secured, must not be loose or deteriorated
- Crawlspace cover must be proper fitting to seal space
- Existing screens on windows and door must be intact, no rips or holes
- Fire extinguishers must be recharged and date tagged annually
- Exterior lighting must function and have proper covers
- Off-street parking must be maintained; do not convert parking spaces into storage space.
- Infestation – roaches and rodents must be eliminated using an exterminator
- Roof and ceilings must be maintained in good condition without any leaks
- Electrical and gas meters must be properly protected
- Electrical panel cover is required
- Existing laundry rooms must be kept clean, a metal can with a tight-fitting lid should be provided for lint, and the washers and dryers must function properly
- Exterior walkways must be kept clear – encroachments near air conditioners, plants and other storage are prohibited
- BBQ’s – propane tanks over 1 pound may not be used or stored within 10 feet of combustible material. Charcoal and LP gas grills are banned from use on apartment balconies.
- Water heaters must contain minimal seismic strapping, proper drain lines, venting, etc. The installation or change-out of any water heater requires a finaled plumbing permit.
- Entry doors and door jams have strike plates that are secure
- Sliding glass door tracks must be free of dust, dirt and debris
- Strike plates on doors and door jambs must be present and secure, not loose
- No more than one security lock can be installed at the entry door.
- Double- keyed locks must be replaced with standard deadbolt.
- Baseboards must be secured, not loose
- Ceilings and walls must be maintained in good condition without any deteriorating, holes, peeling paint, buckling or mildew
- Heaters installed with finaled permit and properly functioning
- No spliced wiring on electrical fixtures or appliances
- Windows must be open easily and not be blocked by furniture or air conditioners.
- Window tracks must be clean and function properly.
- Kitchen stove burners, oven, and exhaust fans must be clean and function properly. Gas burners must ignite without the use of a match.
- Kitchen exhaust fan, filters, backsplash and walls surrounding the stove areas must be kept clean; no grease.
- Kitchen counters and sink surfaces must be smooth and in good condition, not cracked, chipped or missing pieces
- Floor coverings in the kitchen and bathroom must be a smooth, washable surface maintained in good condition
- Plumbing must be properly installed and maintained in good condition without any leaks or clogs and must provide sufficient hot water at a minimum 120 degrees
- Sufficient bathroom ventilation from a window or exhaust fan
- Mold growth must be removed from all surfaces
- Thermostat must function properly and a cover is required
- Smoke detectors must be operable and located on each floor, in hallways leading to rooms used for sleeping purposes and also in each bedroom as required by Code
- Carbon monoxide detectors must be located outside each sleeping area and on each level of a dwelling (including basements). Installation must be per manufacturer’s instructions and California Building Code.
- Electrical outlets, switches and cover plates must be installed properly and maintained in good condition.
- All 3-prong electrical outlets must be properly grounded. If they are not grounded, then they must be replaced with 2-prong or GFCI protected outlets that are labeled “no equipment ground”.
Be aware of the types of projects that require Planning approval
- Adding access gates is generally prohibited. Vehicular and pedestrian access gates are only allowed when strict criteria are met.
- Carport dividers and carport conversions: While tenants may like the privacy that dividers provide, there may not be enough space to meet the standards for required distances for parking spaces.
- Deck, balcony or stair repairs or replacement: Even if the repair or replacement is “like for like,” the work needs planning approval.
- Garage doors: Whether new or replacements, these require planning approval.
- Laundry facilities, new or replacements, require planning approval.
- Storage sheds: A planning review is needed to ensure that required common area space is maintained.